Digital Flagship Handbook

Students working on a project together on an iPadThe Digital Flagship Handbook is a collection of resources connected to your new iPad and using all technology at the university. From understanding how to personalize your iPad to submitting class assignments in the correct formats to keeping yourself safe online, this guide gives you the foundations to use technology confidently at Ohio State. 

We've organized the information into chapters, but you don't have to go in order. Browse around, read it cover to cover or come back when you have a question you would like to answer. 

Chapter 1 - Get Started: This section covers how to set up and use your Digital Flagship technology, basic troubleshooting and pertinent policy documents and recording guidelines. 

Chapter 2 - iPad Essentials: Learn how to get the most out of your iPad and customize features so they work for you. 

Chapter 3 - Recommended Apps: Learn how to get recommended apps from Self Service (think of it like the Ohio State app store) and what these apps can do for your experience at Ohio State. 

Chapter 4 - Digital Wellness: Learn about mindful tech use and cybersecurity best practices to keep your files and devices secure. 

Chapter 1 - Get Started

People looking at a tablet together

Looking for information but not quite sure where to go? This chapter covers basic strategies for answering tech help questions at Ohio State. Learn about:

 

Policies

You are now part of the OSU community—tens of thousands of people who are codependent on respectful behavior, privacy, and maintenance of personal integrity. This chapter covers the foundational policies that you've agreed to as an Ohio State student and how those apply to your new technology. 

Setting Up Your iPad

When you turn on your iPad Air 4 for the first time, follow these steps to make sure it’s set up correctly. Note: These instructions are for iPads distributed to new first year students starting in the summer of 2021. (Do you have an iPad Air that looks different than the one in these pictures? See the iPad Air 3 set up instructions.)

iPad Setup

  1. Unbox your iPad, Smart Keyboard and case. Snap on your case and Smart Keyboard (more specific instructions are included below). 
  2. Press and hold the top button until you see the Apple logo. Iyou’re holding the iPad in portrait mode, the top button will be on the top right when the screen is facing you. 
  3. Follow the on-screen prompts to set up your device. If you are on campus, choose osuwireless as your WiFi network. Public wireless networks (coffee shops, hotels, cable provider hot spots, restaurants) will block you from completing setup. If you are off campus, use your home network.
    • Make sure to select 'Set Up Manually' on the Quick Start screen.
    • Tip: Accept the Express Settings for a quicker set-up experience. You can change these settings individually at any time after setup is complete.
  4. Once you've reached the Home screen, the initial setup is complete. Check below for steps to set up accessories and apps. Want more guidance on these steps? Try tech tutoring with a Student Mentor for quick access chat or a virtual meeting for step-by-step assistance. 

 

Accessories Setup

Follow these instructions so that your iPad accessories are connected, working and useful to you.

Attach the Case and Smart Keyboard 

  1. Align the camera lens on the iPad with the square camera hole on the case.
  2. Press the top-left corner of the iPad into the case and continue clockwise to press each corner of the iPad into the case. 
  3. Place the iPad screen-side down and open the door to the case as if you’re opening the cover of a book. Unfold the Smart Keyboard so that you see the keys. 
  4. Hold the unfolded keyboard face down and align the iPad’s camera and keyboard’s camera hole.
  5. Lightly press the keyboard into the case.
  6. Close the door on the back of the case until you hear a click. 

Stand up the iPad and Attach Pencil 

  1. Unfold the keyboard so that you see the keys.
  2. Lift the iPad toward the keys. The rest of the Smart Keyboard will fold into a triangle. 
  3. Place the iPad on one of the magnetic ridges above the first row of keys. It will easily snap into place. 
  4. Attach Pencil to top slot with the tip of the pencil pointing left. If the Apple Pencil has trouble connecting or charging, press the Pencil down firmly in the case slot until you see a notification that it is charging. If you encounter this issue, report it through this survey.

​Now you're ready to set up apps and other features!

10 Things to Do on Your iPad

Check out this list to make the most of your iPad 

Now that your iPad is set up, you can download apps and log into important accounts to make the most of your technology experience at Ohio StateUse this list as a guide for iPad next steps.  

1. Download Apps 

You need an Apple ID to download apps on your iPad. If you’re new to using Apple products, you probably created one during iPad set up. Read more about creating an Apple ID if you need assistance. 

Then, start downloading apps in Self Service or Apple’s App Store. Remember: everything in Self Service is freeIt's where Ohio State will provide free apps and list app recommendations. 

2. Register Duo: Mobile (Yes, oYour iPad Too) 

Most university systems will require you to validate your identity with Duo: Mobile. It’s important to have Duo registered on multiple devices, just in case. Trust us, you don’t want to be locked out of an account right before an assignment is due! Learn how to register Duo: Mobile on multiple devices. 

3. Check Your BuckeyeMail 

Love it or hate it, email will be a primary method of communication in college. You’ll need to check it often. We’ve heard that some students use email forwarding and send their BuckeyeMail emails to a personal email account (like Gmail) for convenience. Don’t do this! BuckeyeMail won’t forward all the emails because it has strong security settings, and you’ll end up missing a lot of important information 

Download Outlook instead so that you don’t miss any emails. Learn how to manage your email account with Outlook. You can also access your email in any web browser. If you prefer to check your email this way, bookmark buckeyemail.osu.edu. 

4. Open Carmen and Download Canvas Student 

Assignments, online courses and hybrid courses are found in CarmenCanvas (we usually call it Carmen). Download the mobile app, called Canvas Student, and navigate to carmen.osu.edu on a mobile browser to explore. The mobile app and website are little different, so it’s best to be familiar with the app and the website.  

Learn more about Carmen in the Digital Flagship Handbook. 

5. Back Up Your Files 

Choose a cloud storage app to automatically back up your files so that you can access them anywhere, even if you don’t have your iPad with you. Back up your files for peace of mind; whether your iPad loses its charge, or you forget it at home, you’ll be able to access your files on any device.  

OneDrive has 1 terabyte of free storage for Ohio State students, and iCloud easily integrates with your Apple ID. Some students prefer to use Google Drive or DropBox. It doesn’t matter what app you use if you’re backing up your work! 

6. Explore Digital Notetaking Apps 

Ohio State students tell us that notetaking is their favoritway to use their iPadTaking notes on the iPad is customizable because you can write and draw with the Apple Pencil or type notes with the Smart Keyboard. Plus, it’s convenient to carry less when you save all your notes on a single deviceIf you forget your iPad or it loses charge, you can still review your notes on any device as long as you’ve backed them up using a cloud storage app. 

Need a digital notetaking app recommendation? Check out Notability and OneNote in Self Service, which are both free for Ohio State students. 

7. Manage Your Wellness 

Ohio State created an app specifically for your wellness called Ohio State: Wellness. You can set personal goals, read about different categories of wellness like mental, physical and relational wellness, and access support resources. Want to learn how to be digitally well? Read more in the Digital Flagship Handbook about starting a mindful technology practice. 

Open the Ohio State: Wellness app on your iPad to get started. Download it on your phone while you’re at it! P.S. You can also access the Wellness app features on the Ohio State app. 

8. Access Ohio State Account Information 

Use BuckeyeLink in a browser on your iPad to manage your Ohio State account. Check your to-do list, pay your bursar bill, check your class schedule and access your grades. While you're at it, check out OnCourse, where you can easily sign up for advising appointments. 

9. Download Office 365 Apps on Multiple Devices 

You get to use Office 365 for free as an Ohio State student. That means you don’t need to worry about purchasing Microsoft Word, PowerPoint, Excel, Outlook, OneNote or other Microsoft apps. Plus, you can download the Office 365 apps on your iPad, a laptop or desktop computer and your phone 

Learn more about setting up your account and downloading the apps you need in the Digital Flagship Handbook. 

10. Get Technology Help 

Sometimes technology doesn’t work the way we expect it to, and sometimes we need some guidance about how to use an app. We’ve got solutions for both situations!  

If your iPad is malfunctioning or broken, go to our Tech Help and Repairs page. If you want to learn how to use an app, check out the Tech Tutoring program for one-on-one virtual support from students like you. 

Create an Apple ID

Creating your Apple ID before you receive your iPad can help you speed through setup. If you weren't able to do that, you can do it on your iPad as well. Make sure you aren't sharing your Apple ID with anyone else. If you have an AppleID that other people also use, please create a new one.

 

  1. If you have already your Apple ID, start at the "Sign into iCloud on your iPad" section to make sure your Apple ID is fully integrated on your iPad and so you can download Notability through the Self Service App on your iPad.
  2. If you are unsure if you have an Apple ID, need to reset your password or if you need to talk to someone at Apple about your Apple ID, visit the Apple ID support site.
  3. If you need to create a new Apple ID, see the recommended steps below.

 

How to Create an Apple ID

Here are the steps we recommend to create an AppleID and sign in with it on your iPad (this changes without notice, so the directions here and videos might be slightly different than what you see):

 

Sign up for an Apple ID:

  1. Click this link to go to the Apple website.
  2. Using email address, whether it be a personal email address or your Buckeyemail email address, create an AppleID by following the prompts. 
    1. You will also need to create a new password using Apple's password standards. Don't share this password with anyone. 
    2. Make sure you use a phone number and email address that you have access to since you will need to confirm both accounts with temporary codes for each. 
  3. After you create your new account, go down to Payment & Shipping and click "Add Payment Method..."
  4. For Payment Method, you can select "None", or add a method of payment if you will want to buy things from the App Store. 
    1. Even if you select "None", you will need to add an address and phone number. 
      1. Be sure the physical address associated with your account is in the United States. If you do not have a current United States address you can use the address for the Student Academic Services Building: 281 W. Lane Ave Columbus, OH 43210.
      2. You can select "Copy billing address" to automatically add a shipping address. 
  5. When done, scroll up and hit the blue "Save" button. 
  6. If you are on your iPad, press the physical home button to return home.

Sign into iCloud on your iPad:

  1. Go to the Settings App. On the top left menu, select "Sign in to your iPad". Add your Apple ID email address and the corresponding password.
  2. You will need to verify your account by entering the temporary code that is sent to the phone number you signed your account up with.
  3. After viewing the terms of conditions, you will need to select "Agree", twice.
  4. You will then be asked to enter the iPad passcode that you created when you first got to the iPad home screen.
  5. Press the physical home button to return home.

Download an App from the App Store.

  1. Go to the App Store.

  2. After answering a few prompts that appear only the first time that you use the App Store, select the "Search" button on the bottom right of the screen.
  3. Search for any app that you want on your iPad that we didn't automatically load to your iPad for you. Select "Get".
  4. Tap the "Install" button. Since you are already signed into iCloud, you will only need to put in your Apple ID password.
  5. If it is your first time using the App Store with a newly created Apple ID, you will need to press "Review" to allow your account to be used in App Store. You also might have to do this with old accounts for various reasons.
  6. Make sure your region is set to "United States". After you are comfortable with the Apple Media Terms & Conditions, toggle the switch and then press "Next" on the top right of the window.
  7. Review your billing info. If you already added it, you can press "Next" on the top right part of the window again. Hit continue.
  8. Now your Apple ID is ready to use the App Store. Let's test to make sure it works. Select "Get" again for the App you want to download to your iPad.
  9. Tap install and add your Apple ID password. Tap "Sign in".
  10. The first time after you use the App Store, you are asked if you want to have put in your Apple ID password every time or if you put it in once, you can download free apps for 15 minutes without putting it in again. You can choose which option works for you.
  11. Press the physical home button to return home.

Now you are ready to continue the setup process using the setup guide, the "For You" section of the Discover App and the rest of the Digital Flagship Handbook.

Troubleshooting in College

Strategies and resources to help you get the information you need

Technology is great until it doesn’t work the way we expect it to. We’re here to teach you how to troubleshoot your device on your own and learn about on-campus and remote tech support services at Ohio State. 

 

What You Can Do: Troubleshooting on Your Own

iPad Troubleshooting

Learn how to troubleshoot common problems on the iPad or its accessories. 

iPad and App Errors

  • Reboot the device. Often, rebooting your device can mysteriously fix a problem. Try turning the device off and then back on; then check if the problem persists. 
  • Delete and reinstall the app. Just be sure to back up any data before you delete it.
  • Update to the latest iPadOS version. Older versions of operating systems aren’t always supported by certain apps. Make sure your OS is the most recent version.

iPad Air 4 Troubleshooting 

  • iPad Air 4 (distributed to students in the 2021-2022 academic year) users should still follow the above-mentioned steps when troubleshooting their device. If issues arise with your case or other physical aspects of the device (which are different from previous iPads), contact Ohio State resources through the options mentioned towards the bottom of this page.  
  • iPad Air 4 uses the second generation of Apple Pencil, so see below for troubleshooting if issues arise.  

Keyboard

  • Disconnect and reconnect the keyboard if it’s not working. Sometimes reconnecting can solve the problem. 
  • Clean the Smart Connector contact points with a dry, clean cloth on both the iPad and Smart Keyboard and then reconnect. 

Apple Pencil

  • Check the charge of your Apple Pencil’s battery.
  • Make sure it’s connected via Bluetooth. Sometimes disconnecting and reconnecting to Bluetooth solves the problem.
  • Tighten the tip of the pencil by screwing it all the way to right. If the tip is secure and you’re still having trouble, try your replacement tip. Both Apple Pencils use the same style of tip.  
  • Adjust app settings. Certain apps have Apple Pencil sensitivity settings, so if you’re having trouble on a particular app check out the app’s settings. 

First Generation Apple Pencil  

  • The first generation of Apple Pencil is compatible with iPad Air 3 and earlier. This version of Apple Pencil plugs directly into the charging port and does not magnetically connect to the side of the device.  
  • In addition to checking the charge and ensuring it’s connected via Bluetooth, be sure that the app you are using allows for Apple Pencil.  

Second Generation Apple Pencil  

  • The second generation of Apple Pencil is only compatible with iPad Air 4th Generation and laterUsers should note that the second-generation Apple Pencil does not charge by plugging into the iPad, but instead charges when it magnetically connects to the side of the device.  
  • The second generation still functions the same as previous Apple Pencils. Be sure to check the charge and make sure it’s connected via Bluetooth using the linked directions first if you have any issues. If the Apple Pencil has trouble connecting or charging, press the Pencil down firmly in the case slot until you see a notification that it is charging. Check to ensure the tip of the pencil is connected, and ensure an app supports the use of your specific Apple Pencil before usage.  

 

Search Our Resources

Read or watch tutorials and check the status of the university system that you’re using to troubleshoot on your own. 

  • OhioStateIT on YouTube brings you tech tutorials directly from Ohio State.
  • OCIO System Status page shows the status of campus-wide services including Wi-Fi, CarmenCanvasBuckeyePass and Office 365. If there’s an outage, it will appear here. 
  • Knowledge Base articles are tutorials with step-by-step instructions for technology supported by Ohio State. 

 

Who You Can Contact: Ohio State Resources

When basic troubleshooting doesn’t solve the problem, Ohio State has in-person and remote tech support services to help you. All services are free for you to use as a student. 

Call or Email: IT Service Desk 

Create a ticket online, email, or make a call to get tech support from the IT Service Desk 24/7.

  • If you’re attending Ohio State Newark, please call 740-366-9244
  • If you’re attending CFAES Wooster, please call 614-514-4848

 

Visit in Person: Campus Locations

Visit a tech support location on your campus. Each location has different hours of operation. Follow the links below to confirm when your location is open. 

  • CFAES Wooster: Visit the library and tell a staff member about your needs or go to the IT Service Desk page.  

 

CarmenCanvas Help

  • Contact your instructor to make sure the material was uploaded or that the files or assignment is visible to you in Carmen.
  • Fill out a Carmen Help Request if the problem continues. This online form can help you resolve technical issues with Carmen.

                                                                                                                                                                                         


Resources to remember:

Spaces

Tech spaces on your campus

Do you need a computer, but don’t have your device with you? There are plenty of places to access computers and other technology services on our campuses. We’ll highlight a few of them here. 

 

CFAES Wooster Campus

The Wooster Campus Library has a public computer lab and there are other computer labs open to the public across campus as well. 

 

Columbus Campus

 

Thompson Library has computers and rooms that you can reserve. Check out this availability page to see what's open for reservationsOther library locations across campus also have computing resources; check for how many open computers are available on the Locations & Hours page. 

The Digital Union has Mac computers and other professional equipment related to multimedia production and collaborative spaces.  There are six Digital Union spots around campus; check the link to find the one most conveniently located for you.  

 

Lima Campus

At the Lima Campus Library you can find a computer to use or take advantage of the One Button Studio where you can create a professional quality video without any previous video production experience.  

 

Mansfield Campus

The Bromfield Library & Information Commons has PCs available for student use. You can also check out a Mac laptop to use. There are group study rooms that you can reserve for projects or study sessions.  

 

Marion Campus

Use a computer at the Marion Campus Library. 

 

Newark Campus

Find a computer or a spot to study at The John L. and Christine Warner Library 

Recording Permissions

What you need to know about audio and video recording

Your iPad makes it easy to connect, communicate and develop study skills. Apps like Notability and OneNote allow you to record audio to help retain information or explain your work. Can you record a video of your roommate snoring and post it online? Let’s look at what the Ohio State Code of Student Conduct says about it: 

“Using electronic or other means to make a video, audio, or photographic record of any person in a location where there is a reasonable expectation of privacy without the person’s prior knowledge, when such a recording is likely to cause injury, distress, or damage to reputation. This includes, but is not limited to, taking video, audio, or photographic records in shower/locker rooms, residence hall rooms, and restrooms. The storing, sharing, and/or distributing of such unauthorized records by any means is also prohibited.”

– Recording without knowledge, page 5

This means, no—you can’t record your roommate snoring or anyone else without their permission. Not only is this a violation of the Code of Conduct, in most cases it’s a violation of Ohio law.  

Why is this important? While social media has made it common for people to be recorded without permission in the name of entertainment, it’s often actually illegal. And as stated in the Student Technology Agreement that you signed, any illegal activity is your responsibility. That means you will be held liable if legal trouble arises 

 

Recording Do’s and Don’ts

  • DO ask permission when you want to record a conversation. This includes recording your professor’s lecture.
  • DO ask permission to share a recording via social media, email, or other means.
  • DO obtain written permission.
  • DON’T record anyone without their permission. This includes that funny video of a prank on your roommate or something funny you see on the oval. All recordings require permission.
  • DON’T share video, audio or photos of others without their permission.

 


Resources to remember:

Policies

Responsible Use of University Computing and Network Resources

VIEW THE POLICY

 

Overview

While on campus, you will probably choose to connect your devices to the Ohio State wireless network, seen as “osuwireless” on your device. This connection will require you to login with your OSU name.# identity. But what else should you know about the network? 

  1. What kind of activities are not allowed or are illegal? 
  2. What data is vulnerable when you’re on the network? 
  3. Is your activity private? Is anyone monitoring the websites you visit? What about other activities?
  4. What are you responsible for with a university device?

You have used wireless network extensively forever. Why should you learn more about it now? And how is using a device provided by Ohio State different from using a personal device? 

Need to Know

Download content legally and thoughtfully.

  • Inform people and gain permission if you are recording them or using their content.
  • Protect your iPad as you would your smartphone by keeping it locked and in your possession at all times. 
  • Know that university devices like the iPad may not be private.
  • Use your iPad for your courses, to access resources, to enhance your experience at Ohio State and ultimately to be a good citizen and Buckeye.

 

Code of Student Conduct

VIEW THE CODE OF CONDUCT

 

Overview

As a student at Ohio State, you are one piece of a large community with significant impact on those around you. In the previous chapter, we touched on ensuring that your digital activities do not violate any laws, but other policies and considerations matter as well. Being a good university citizen means protecting your own information, the data of the university, and the other people in your community. You may know that plagiarism and cheating are prohibited and handled by a disciplinary committee, but the way you treat fellow buckeyes is included in those guidelines as well. 

You are now part of the OSU community—tens of thousands of people who are codependent on respectful behavior, privacy, and maintenance of personal integrity.

Need to know

  • All codes of student conduct related to your interactions with classmates and the university apply when using your iPad. 
  • Just like any other university property, intentional or reckless damage to your iPad would be considered a violation of the Code of Student Conduct. 
  • When recording video, audio, or when taking photographs be sure to inform people you are recording and only share after gaining permission from those you recorded.
  • Violations of Code of Conduct could mean loss of iPad use if they result in suspension or dismissal or if they are needed for an investigation.

 

Institutional Data Policy

VIEW THE DATA POLICY

 

Overview

“Institutional data” sounds like something related to research projects or administrative work, but as a student, you also have access to this type of information. In Carmen, you access information about students and instructors as well as professors’ materials—all of which is protected. Institutional data includes, but is not limited to, information in paper, electronic, audio, and visual formats. And while you may not immediately see any reason you would want to share this content outside of the university, there are others who may seek access to this data through you. Additionally, one common way students breach data security is by accident—through loss or unintentional vulnerabilities.

Need to know

  • Institutional data may include information in email, Carmen, course documents, BuckeyeBox, and other university systems and could be in paper, digital, visual, or audio formats.
  • You can protect this data by thinking critically about where and with who you share information and by carefully monitoring access to your iPad.
  • Be sure to backup and protect your own personal information in the event your iPad is lost or stolen.
  • If you suspect someone has accessed or been exposed to data they shouldn’t have or if important information seems to be missing or lost report this to security@osu.edu or 614-688-5650.

 

Student Technology Agreement 

VIEW 2019/2020 AGREEMENT

VIEW 2018/2019 AGREEMENT 

 

Overview

You’ve got your device and you’ve signed the Student Technology Agreement, but signing a paper doesn’t necessarily mean you’ll remember every detail of it. That’s why we’re including it here—to remind you of the agreement you’ve signed and what it entails. The Student Technology agreement answers the following questions:  

  1. Who owns the iPad? 
  2. Who is responsible for the iPad if it breaks? Gets lost? Is stolen? 
  3. Can you sell or give away the iPad after receiving it?
  4. What are you allowed to do on the iPad? What aren’t you allowed to do?

Find these answers and more in the Student Tech Agreement.

Need to Know

A quick summary of the agreement:

  • The iPad is owned by the university and given to you as the primary user. You are responsible for the device. You can’t sell, transfer ownership, or give away the iPad or any of its accessories.
  • If you withdraw or transfer from Ohio State, you must return the equipment within 30 days or purchase it at its depreciated value. 
  • When you complete your undergraduate program, Ohio State will transfer ownership of the iPad to you and remove the Mobile Device Management software.
  • If your iPad is lost or stolen, then you will be issued a loaner iPad to use for your time remaining at Ohio State. You must return the loaner iPad when your undergraduate program is complete. 
  • You cannot use the iPad for any illegal activities.

Chapter 2 - iPad Essentials

Student using an iPad

You have your iPad, now what?

From personalizing your device to best suit your academic needs to utilizing the apps Ohio State has provided for class projects, this chapter provides tips and tricks for making your new iPad work for you.

Learn about:

 

Customize Your iPad

Adjust settings to make the iPad work for you

Let’s start by setting up your iPad in a way that works best for you.

Set Up Touch ID

Easily unlock your iPad without typing in a passcode each time. You can also choose to use Touch ID for Apple Pay, iTunes and App Store purchases and auto-filling your passwords.

Set Up Touch ID Step-by-Step

  1. Go to Settings > Touch ID & Passcode and tap Add a Fingerprint
    1. Tip: You can save up to 5 different fingerprints in Touch ID.
  2. Choose the services you want Touch ID to unlock for you, like auto filling your passwords

 

Rearrange the Home Screen

Reorder where apps show up on your Home Screen and organize them into folders (if you want to!)

Move, Reorder and Organize Apps Step-by-Step

  1. Tap and hold an app you want to move until you see a menu
  2. Select edit home screen OR hold the app a bit longer until you see all the apps shake
  3. Drag and app to move it across the screen or to another page
    1. To move multiple apps at once move the app slightly. Keep a finger on that app and select other apps you want to move with another finger. You will see the apps group together. This is helpful when you want to rearrange multiple apps at once.
  4. Optional: overlap the app with another app to create a folder to organize your apps
  5. Optional: tap the X in the corner of the app to delete it

 

Choose Apps for the Dock 

The Dock is a quick menu for apps located at the bottom of the iPad’s screen. Flick up from the bottom of the screen to see the Dock any time.

Customize the Dock and Its Settings Step-by-Step

  1. Touch and hold an app you want to move to the Dock
  2. Drag the app into the Dock. It will now appear here instead of on the Home Screen
  3. Optional: turn off suggested apps and fit more apps in the Dock. Go to Settings > Home Screen and Dock and turning off Show Suggested and Recent Apps

 

Update Your Notification Settings

Notifications are an important part of establishing a workflow, but they can also be distracting. We recommend that you consider all your devices; maybe you want notifications only on your iPad, or only on your smartphone, or none at all. Do what’s best for you and revisit when you need to make an adjustment.

Adjust Notification Settings Step-by-Step:

  1. Go to Settings > Notifications
  2. Tap an app to adjust its settings, like alert type and sound. Turn notifications on or off by selecting the Allow Notifications button at the top

 

Customize your Widgets

Widgets in Today View show you important and timely information. They also allow you to do quick actions. To access your widgets in Today View, swipe on your home screen from left to right until you see your widgets.

Customize Widgets in Today View Step-by-Step:

  1. Swipe to the bottom of Today View and tap Edit
  2. Tap the green plus icon to add any widgets that you want to Today View
  3. Tap the red minus icon (and then tap Remove) to remove widgets from Today View
  4. Tap and hold the "pancake" icon (three horizontal lines) on a widget to change the order in Today View

Tip: add the battery widget so that you can see the charge of your Apple Pencil!

iPadOS Features

Tips and Tricks to Use on Your iPad

We’ve curated some iOS features that you might find helpful when you're using your iPad during class, while you study and when you aren't using your iPad for school.

 

Split View and Slide Over

Although we don’t encourage multitasking, sometimes it’s easier to use two apps at once to accomplish a single task. The iPad has two important ways that you can open multiple apps at once: Split View and Slide Over.

Split View allows you to view two different windows on your iPad at the same time (as long as both apps support Split View). You can use it with two different apps or with two windows of the same app.

Split View Step-by-Step:

  1. Open one of the apps that you want to use in Split View
  2. Flick from the bottom edge of the iPad to display the dock
  3. Tap and hold the other app you want to use and drag it to one side of the screen until you see a black space appear. Drop the app icon in the black space
  4. Slide vertical bar between the two apps to adjust the size of the windows
  5. Drag the horizontal bar at the top of one of the apps to change the order of the windows
  6. To exit Split View, slide the vertical bar over to the right. This will close the right window and make the left window full screen

Slide Over displays two apps at once by floating one app on top of another app. You can swipe from the right side of the screen to quickly view your Slide Over apps.

Slide Over Step-by-Step

  1. Open an app
  2. Flick from the bottom edge of the iPad to display the dock
  3. Tap and hold an app you want to use in Slide Over and drag it over the app you’ve opened and let go quickly. Now your app is floating
  4. Pull down from the top of the Slide Over window to change to Split View

Reader View in Safari

Remove unwanted “extras” on a website with Reader View. When used, Safari will hide advertisements and other website shenanigans that aren’t related to the article that you’re reading.

Just a heads up: not all websites support Reader View. There must be large groups of text on a page for it to work, but most articles and blog posts will be supported.

Reader View Step-by-Step:

  1. Open a website in Safari (an article or blog site is best)
  2. Tap the AA icon on the left side of the URL bar
  3. If it’s available, tap Show Reader View. If it’s not, try another website
  4. Tap the AA icon and choose Hide Reader View when you’re done

Screenshot a Whole Page in Safari

Screenshot the whole page without using Photoshop (really!). A full-page screenshot can be a useful study tool. Insert an article into your notes for reference and annotating in the same place that you keep your class notes for easy access and studying.

Screenshot a Whole Page Step-by-Step:

  1. Press the home button and sleep wake button at the same time to take a screenshot
  2. Tap on the thumbnail that appears in the lower left-hand corner of the screen
  3. Select Full Page at the top
  4. Tap Done or the Share icon to enjoy your full-page screenshot

Cloud Storage

Back Up Your Files

There are a lot of methods to saving files: on a smart phone, iPad, laptop and even emailing documents. We can categorize these methods into two main types: local storage and cloud storage. 

  • Local storage is the space available directly on a device, like your iPad. You don’t need an internet connection to access files saved locally, but you must have your device with you if you want to access the files. The Files app on your iPad is an example of local storage.  
  • Cloud storage is an online location where files are saved. You can access them on any device, but that device needs to be connected to the internet. OneDrive, available for download from Self Service, is an example of cloud storage.  

It doesn’t need to be the only place you’re saving files but having a backup of your files in the cloud keeps you organized, efficient, and flexible. 

 

Why Use Cloud Storage

Using cloud storage requires some set-up, like creating accounts or changing app settings, but that set-up time is worthwhile. Here’s a few reasons to use cloud storage: 

  • Access your files from any device. Most cloud storage solutions have websites and mobile apps that give you direct access to your files. Access your files from any device with an internet connection. 
  • Retain a backup in case of technology-related emergencies. If the device you’re working from crashes, you’ll have a copy of the file in the cloud. A previous version of that file is more valuable than no file at all. 
  • Sync your files automatically. Some cloud services will upload your files automatically, which is convenient and requires little effort after set-up. You can also easily sync cloud services to the Files app on your iPad for easy file saving. 
  • Gain extra storage. Cloud services give you even more storage to save your files. For example, OneDrive has 1 terabyte of storage

Organizing your documents in storage 

Keeping class notes, personal documents, and other files organized can become difficult after multiple semesters. Thankfully, OneDrive and the Files app all allow you to create folders to keep your files organized to your liking. On all of these apps, you will have the option to drag and drop documents into these folders and create new documents within the folders. See below for how to organize files in OneDrive and Files:  

Using OneDrive: 

  1. Open the OneDrive app on your iPad 
  2. Tap the plus (+) icon at the top right corner of the home screen 
  3. Tap Create a FolderYou’ll be able to name and share the folder from the pop up that appears 

Using Files: 

  1. Tap on the Files app on your iPad to open it 
  2. Hold down your finger on an empty space near the documents until the activities bar appears 
  3. Tap New Folder
  4. Type a folder name 
  5. Save or move files to the new folder  

Resources to remember:  

File Storage

With a new iPad in your possession, possibly a laptop or desktop computer and likely a smartphone, you have a lot of locations where you could save your files. There are two types of storage to consider: local storage and cloud storage. 

  • Local storage is the space available directly on a device, like your iPad. You don’t need an internet connection to access files saved there, but you must have your device with you if you want to access the files.
  • Cloud storage is an online location where files are saved. You can access them on any device, but that device needs to be connected to the internet. 

We recommend using a cloud storage service like BuckeyeBox or OneDrive during your time at Ohio State so that you have access to your files at any time, but how you choose to save and store your files is up to you. 

Using the Files App

The Files app on your iPad helps you navigate any files you’ve saved. The strength of this app is making cloud storage and local storage visible in one place. 

  1. Tap on the Files app on the home screen to open it. Notice two tabs at the bottom: 'Recents' and 'Browse'. Tap 'Browse'.
  2. Files are sorted by their location. Cloud storage is sorted by service, and local storage is called “On My iPad.”
  • Screen view of the Files app browse tab.
  1. Tap “Edit” to sync a cloud service to your iPad. You’ll be prompted to log into the service. Don’t see a cloud service you use in the Locations list? Make sure you have the cloud service app downloaded to your iPad. 
  • Edit screen on files app
  1. Press and hold a folder and drag it to Favorites for easy access. Note that you can only store folders in Favorites.
  • favorites option within files app.

 

  1. Tap and hold a file until the activity bar appears. You can copy, duplicate, rename and more to edit or organize your files. Pro tip: use the colored tags to easily sort and locate related files.activity bar within files app

 


Resources to remember:

Managing Your Documents

Whether you’re an English major or an Engineering major, it’s likely that you’ll need to use a word processor to submit assignments. These assignments often have page formatting requirements that you’ll need to be prepared for and there isn’t just one way to format your text-based assignments.  

Creating a document  

Your first step is to pick your word processor of choice. You’re free to use whichever processor you prefer, but in this chapter our examples will come from Microsoft Word. It’s free to use through Office 365 and is easily editable on the go through OneDrive. 

Creating a document through OneDrive on your iPad 

  • Download the OneDrive app directly from Self Service. The app will make you sign into with your Ohio State credentials  
  • Tap the plus icon at the top right corner of the screen 
  • Select the type of document you want to create (Word Document or PowerPoint Presentation) 

Creating a document through OneDrive on a desktop or laptop computer 

  • Go to OneDrive’s website and sign in using your Ohio State credentials 
  • Click the New button at the top left of the screen. You’ll have the option to create a Word Document, Excel sheet, PowerPoint presentation or OneNote note 

Formatting your document 

Professors at Ohio State have various requirements for formatting documents. To avoid losing points or risking your professor not accepting your submission, follow the below suggestions.

Style Guides

There are many styles to choose from when formatting your document such as MLA, APA and Chicago style. A style will impact your document’s page format. Check your assignment for the required styles to follow. If you don’t find a required style in the assignment, check your syllabus. If the syllabus doesn’t have style information, contact your instructor. 

Before you submit your assignment, double check the following formatting options in comparison to your style guide’s specification: 

Note: the following instructions are specific to Microsoft Word on the iPad. The location of some of these settings may appear in a different place depending on your device and operating system. 

Margins

A margin is the room between the edge of the page and your text, and style guides often have margin size specifications. To edit your margins 

  1. Open a new Word document in OneDrive or open a document you’ve already created 
  2. Tap on the Layout ribbon along the top menu icons 
  3. Tap on the Margins option (the first one on the left) 
  4. Select one of the Margin options to make changes 

Microsoft word on iPad with margins

 

Line spacing

You may need to change the line spacing of your text depending on the requirements of your style, or per your instructor’s specifications. To edit line spacing

  1. Open a new Word document in OneDrive or open one you’ve already created  
  2. Tap on the Home ribbon along the top menu  
  3. Tap the Paragraph Formatting icon (the one the second from the right) 
  4. Select Line Spacing in the menu to make changes 

paragraph spacing on word documents

 

Headers and footers 

You may need to put page numbers, the title of your document or your name in the header or footer. To edit the header or footer:  

  1. Tap on thInsert tab along the top menu 
  2. Tap on the Header & Footer icon, which is the fifth icon from the right 
  3. Tap the Header & Footer icon to open options for editing, removing, and changing settings for the header and footer 

Adding a header and a footer to iPad word doc

 

Page breaks

If your document requires separation between sections, page breaks are a must. Your document will automatically jump to the next page wherever you place the page break.  They'll also ensure your formatting is consistent across devices and word processors. To add page breaks:  

  1. Open a new Word Document in OneDrive or edit one you’ve already created 
  2. Tap on the Layout tab along the top menu 
  3. Tap “Breaks” to open the menu 
  4. Select the first option, labeled “Page,” to insert a page break

Page breaks on iPad in menu

Pro tip: To make sure you didn’t forget any page breaks, tap on the Paragraph Formatting icon within the Home tab, and select “Paragraph Marks” from the menu. With Paragraph Marks turned on, you’ll see the paragraph symbol (¶) each time you’ve hit enter/return, and you’ll see “Page break” with a horizontal line across the page will appear when you’ve used a page break in your document. 

Paragraph marks in the iPad menu

 

Fonts

Calibri is the default font in Word, but some writing styles may require Times New Roman or another font. To change the font on a document: 

  1. Open a new Word document or edit text you’ve already written by highlighting it  
  2. Tap “Home” along the top menu 
  3. Tap on the left-most text box in the “Home” tab to choose a new font 

Fonts on iPad

 

Sharing your Documents 

You can share your documents directly to other apps, share them with other Apple devices through Airdrop on the iPad or email them to whoever you choose. This can help keep your data in multiple locations by ensuring your documents exist across multiple apps. Sharing your documents across apps help keep your data safe in the event your device malfunctions. These options also allow you to easily share your work with others in group settings.  

Sharing in Files  

Open a document in the Files app. Next, tap on the share icon at the top right corner of the screen. You can then slide along the selection of apps in the pop-up menu to see all the various methods of sharing your file.

Sharing in OneDrive 

From top to bottom: Open a file in OneDrive. Next, tap the three-dot menu at the top right corner of the iPad. Then, tap “Open in Another App” (left image). You can slide among the existing options to share your file through multiple apps on your device.  

 

Organizing Your Documents

Keeping class notes, personal documents, and other files organized can become difficult after multiple semesters. Thankfully, OneDrive and the Files app all allow you to create folders to keep your files organized to your liking. On all of these apps, you will have the option to drag and drop documents into these folders and create new documents within the folders. 

Using OneDrive: 

First, tap the plus icon. Then tap the “Create a New Folder” icon (left image). Next, a pop-up will appear and you will have the option to name and share your new folder (right image). 

Using Files: 

From top to bottom: First hold down your finger on an empty space near the documents until the black menu appears (left image). Next, click “New Folder.” A new folder will appear (right image), and you will have the option to type a name for your new folder. 


Resources to remember:

Collaborate Digitally

Working in a group

You’ll be assigned group projects during your time as a student at Ohio State. Knowing how to collaborate digitally is a necessity for your success as a student and as a future employee in the workplace. 

 

CarmenZoom

CarmenZoom is the audio and web conferencing solution for Ohio State and your account is free as an Ohio State student. Use Zoom to connect with classmates when you can’t meet face-to-face and use some of these helpful features: 

 

OneDrive

 

OneDrive is Ohio State’s official cloud storage service that’s free for you as a student at Ohio State. Not only is it a storage solution, it’s an effective collaboration tool since you can share your documents with classmatesYou can organize your class notes or assignments in one place for easy access in the future. Here’s some features in OneDrive that we love: 

  • Invite others to view and edit a file at the same time 
  • Share research materials or notes in a single location for a whole group to view 
  • Use up to 1 terabyte of storage

 

Microsoft Teams

Microsoft Teams is a tool to communicate with classmates, professors and others. You can use Teams to build community within a student organization or stay in touch with a study group. Use these features on your iPad, phone or a laptop so that you don’t miss a message: 

  • Switch from one-on-one text chat to a video call in one click 
  • Receive notifications when someone reacts to your message or when a professor makes an announcement 
  • Keep your conversations with school, extracurricular activities and friends organized into separate groups that are easy to navigate 

 

Sharing Notes

It can be useful to share notes when working on group projects or studying for examsSharing notes across platforms can also help secure your data by making it available in multiple locations in case your device malfunctions.  

  • If you use Microsoft Word for your notes, you can post them as a shared document on OneDrive using a shared link  
  • You can share your notes or other online documents across many different apps and storage platforms offered to you as a student. Watch our tutorial about sharing your notes for a visual walk-through example on how move a note from one app to another  
  • You can also change the format of your documents; this is especially helpful when submitting assignments to Carmen or to professors directly  

 


Resources to remember:

Edit Images

Making things picture perfect

When will you need to edit images? Students in design-related majors will learn to use Photoshop, but all students need to learn basic image editing skills for class assignments. 

In this section, we’re going to introduce you to image editing resources available to use on your iPad. 

 

Edit an Image in Photos

Make basic edits to your image in the Photos app.

  1. Open the Photos app
  2. Tap the image you want to edit
  3. Tap Edit in the top right corner of the screen. You will enter the editing view and see buttons to the left and right of the image
  4. Choose a button on the left side of the screen to edit image effects like light and color, filters and crop and straighten
  5. Choose a button on the right to further refine the effect. Swipe up to scroll through the effects

A gif scrolling through the options in the iPad photo editor.

  1. Tap Done to save the image or tap Cancel to discard the edits you made

Markup an Image

Mark up an image using your Apple Pencil or your finger. Make an annotation, doodle or even sign a form. Start by tapping the more icon (…) in the upper right corner of the screen and select Markup.

Screenshot of the more icon in the upper righthand corner of the screen.

  1. Use the menu at the bottom of the screen to write, highlight, erase and more
  2. Tap the plus icon (+) for more features, like saving your signature for future use
  3. Tap Done to save or tap Cancel to discard the changes you made in Markup

Screenshot of the markup options available in the iPad photo editor.

 

Other Apps to Edit Images

Take your image editing to the next level by using an app with more photo editing features. Here’s a few that we recommend:

  • Adobe Spark Post: Geared towards social media promotion, this app takes the guesswork out of making engaging images that combine text, illustration, and collage elements. You can download this app from Self Service, Apple’s App Store or the Google Play Store, or access its features in a web browser. 
  • Adobe Fresco: Although it’s a drawing and painting app, your creations in Fresco will enhance any photo that you’ve taken with a handmade flourish. You can download this app from Self Service, Apple’s App Store or the Windows Store.

 


Resources to remember:

Create Videos

You’ll probably be assigned to create a video during your time at Ohio State. Luckily, you have a wide range of video creation and editing options on your iPad. 

 

Make Your Video Look and Sound Great

Your iPad is a fantastic tool for creating video, but you’ll see a drastic improvement in the quality of the video and audio you record if you follow these best practices: 

  • Consider your environment. Make sure that the room you’re recording in is bright enough and that there aren’t a lot of distracting details in the background. 
  • Consider sound quality. Check for background noise by recording a short video and listening to it with headphones. Make sure you’re recording quality audio. If you’re speaking in the video, we recommend using an external microphone if possible. A microphone doesn’t need to be anything fancy—a pair of headphones with a built-in microphone will work well! 
  • Consider video quality. Use the camera that is most appropriate for your assignment—the front-facing camera on the iPad is best for recording yourself in selfie-mode, and the exterior camera facing outward works best for recording other people or places. Try to find some way to keep your camera steady—brace your iPad (or yourself) against a sturdy object like a desk, chair or wall. 

                                          

Video Recording Features and Tools

The Camera app that comes standard on your iPad is our first recommendation for recording video.  It’s free, and there’s probably more helpful features than you realized.

Record Your iPad’s Screen

Use your iPad’s built-in Screen Recording feature if you need to show what’s on your screen.  

  1. Add Screen Recording to your Control Center for quick access: go to Settings > Control Center > Customize Controls and tap the green plus icon next to Screen Recording.  
  2. Access screen recording from your control center by swiping down from the top righthand corner of your screen.  
  3. Tap the Screen Recording icon to start screen recording (it looks like two circles). Tap and hold the icon for the option to include audio in your recording. The Screen Recording icon will appear in the top right corner of the screen to show that you are recording. 
  4. Tap the red bar at the top of the screen to end the recording.

 

Video Editing Tools

Sometimes you need more than just a video file…maybe you need to add titles or stitch multiple video files together.  Don’t worry, video editing doesn’t need to be complicated or expensive.  We’ve listed 3 apps below, and they're all free. 

  • Short and sweet videos: if you’re looking for a simpler editing solution, consider Clips. Add stickers, live subtitles, video filters, voice changers and more. This app is optimized for taking videos in “selfie mode” using your front-facing camera; remember to hold your iPad in portrait, with the home button at the bottom and the camera at the top. Clips is available for download in the Apple App store. 
  • Drag and drop format: Create videos using the Spark Video app on your iPad or on the Adobe Spark website. Drag and drop videos, titles, music and more in the easy-to-use templates. The app is already free, but if you sign in with your Ohio State credentials you’ll get free access to Premium Features. Learn more about this app in our Adobe Spark section. Adobe Spark Video is available for download in the Apple App store or on Adobe Spark’s website.  
  • More customization: iMovie is a powerful video editing solution.  It’s the most robust video editing software on this list. Think of it like Spark Video with even more features. You can use the iPad app to edit video or edit video on a Mac laptop or desktop computer. iMovie is available for download on the Apple App Store. 

 


Resources to remember:

Read Aloud With Your iPad

Stay focused by having your iPad read with you

After class, work, student organization meetings and spending time with friends, you're probably exhausted. One feature that can help you focus on your assignments is to have your iPad read with you. Read and listen at the same time for a new study method. 

Speak screen methods

There’s multiple ways to have your iPad read with you.

Turn on Speak Screen and Speak Selection

First, you need to turn on Speak Screen and Speak Selection in the Settings app. Here’s how:

  1. Go to Settings > Accessibility > Spoken Content
  2. Turn on Speak Screen and Speak Selection

Speak Selection

Speak Selection allows you to highlight text in any app and choose Speak as an option. This is method is helpful when you only want to review a few paragraphs at a time.

How to use Speak Selection:

  1. Go to a website or note. Highlight a section of text by long pressing on a word and dragging the selection bar over the text you want to be read aloud
  2. Tap Speak in the actions bar

Speak Screen

Speak Screen will read the entire on the screen. This method is helpful for reading large amounts of text.

How to use Speak Screen:

  1. Go to a website or note
  2. Swipe down with two fingers to heard the page read aloud. A tool bar will appear that allows you to pause, rewind, fast forward and change the reading speed

 

Different Voices

You can also choose different voices to read to you. You can select different voices from different languages and even different dialects from different languages.

Choose Different Voices Step-by-Step:

  1. Go to the Settings app
  2. Choose Accessibility > Spoken Content > Voices
  3. Select the language you wish to use
  4. You will notice all of the voices available. To use any language, you will need to download it first. Select the download button the right part of the screen to download each individual voice.
  5. After downloading each voice that you are interested in, select the right carrot and then tap the name. You will then see a checkmark to the left of the name to show that you have chosen that voice

Feel free to use Speak Selection to test the voices you might use. Here are a few voices we recommend:

  • Siri Female and Siri Male: we recommend these voices because they both sound the most realistic compared to the other voice options.
  • Alex: this voice can contextualize a paragraph so that the context is understood and all words are pronounced correctly. Alex will even pause to take a breath, which makes the reading sound realistic and natural. Download Alex and then listen to him speak these sentences for proof:
    • The bandage was wound around the wound.
    • The farm was used to produce produce.
    • The dump was so full that it had to refuse more refuse.
    • The soldier decided to desert his dessert in the desert.
    • I did not object to the object.
    • Dr. Love lives on Love Dr.
    • $167,123,768,987,987,890,890.50

Chapter 3 - Recommended Apps

Student reading on an iPad

Ohio State provides many tools to help you navigate the university, complete coursework and collaborate with others.
 
This chapter provides and an introductory guide to the systems you'll be using often in your first year. From finding your classes to collaborating on a final project, the tools covered in this chapter will help you all along the way.

Learn about: 

Find and Download Apps

Your first stop for downloads should be the Self Service app. Here you’ll find apps provided by the university for your use as a student. From paid apps like Notability to free but super useful apps like Duo, this selection will be updated and expanded throughout your time at Ohio State. 

square app icon using primary colors and green

For any app not provided to you through the Self Service app, you can use the App Store. This is Apple’s official market for games and applications and is your best resource for finding and downloading useful apps. To get to the App Store, look for a blue icon on your iPad’s the home screen—it’s the one whose logo looks like a capital 'A' made out of popsicle sticks.   

Three important things to keep in mind:

  1. If you need to purchase apps, know that you’ll be doing so with your own money. The good news, though, is that there are plenty of paid apps that are both useful and cheap.
  2. Make sure you get familiar with your Apple ID login because you’ll be asked to enter your Apple ID password whenever you download a new app.
  3. You are not permitted to download alternate app stores. Our mobile device management system will notify us if an additional app store is downloaded and your device will be disabled.

 


Resources to remember:

Ohio State Mobile App

Using the Ohio State App

Ohio State is a big place and it can feel a little overwhelming at first. Fortunately, the Ohio State app will help you navigate campus, locate transportation and find the resources you need to succeed. 

With the Ohio State app you can… 

  • Locate buildings on campus 
  • Find out where the nearest CABS stop is located 
  • View real-time bus tracking 
  • See what events are coming up (athletic and otherwise)! 
  • Find names and emails through 'find people' 
  • Locate parking 
  • Find nearby libraries and dining halls 
  • Check BuckID balance 
  • Check your class schedule 
  • Much more! New features are added throughout the year, be sure to keep your app up to date.  

 

Logging In

The Ohio State app is available on the Apple App Store and is available for download through Self Service. The app will present general content prior to you signing in as a student at Ohio State. Follow these steps to sign in:  

  1. Download the app from the Apple App Store or Self Service  
  2. Tap on the Ohio State app to open it 
  3. Along the top left side of the screen, tap “Sign In.”
  4. The app will prompt you to enter your Ohio State credentials (lastname.# and password) 
  5. Tap Sign In after entering your information

 

Important Features:

For You

The For You tab has curated information just for you. You’ll find upcoming events, tips on how to manage stress, links to job opportunities, volunteer/charity events and more. The For You tab is tailored to your experience as a student and the information will change as you progress through your time at Ohio State.

About You

The About You tab provides several helpful tools including: 

  • Carmen: Access courses, your assignment calendar, and review a list of upcoming assignments due in your courses 
  • Class Schedule: view your current classes listed for you with location, day, and timea weekly calendar and your complete schedule history from past terms  
  • BuckID: Check your BuckID account balance and transaction history and see a list of stores and restaurants that accept BuckID payment 
  • Grades: Check your final term grades as well as check your grades that are listed on Carmen 
  • Statement of Account: Check your bursar account balance and any transactions 
  • Advising: Find your advisortheir email and notes from previous meetings with your advisor 

Wellness

The Wellness tab has support tips and university resources that can support your mental health and well being.  

  • News and Tips: Read articles that change as the year progresses to help you through commonly faced problems at that time. 

  • Set and Track Goals: Commit to daily, weekly and monthly goals that you can take to improve your holistic wellness.   

  • Proactive Wellness: Create an individual wellness plan for yourself by setting wellness strategies and individualized rewards.

  • Support Resources at Ohio State: Review a list of barriers to holistic wellness that are commonly faced by Ohio State students as well as university resources that are available to you.  

On Campus

As a new student, the 'On Campus' section will help you to find your way around campus. Here are some important features to help you as you navigate campus:  

  • Buses: Review the bus loops located on your campus and find out when a bus will arrive at a stop near you.  
  • Campus Map: Search for buildings on campus to help you arrive to class or your appointments on time.
  • Safety Resources: Access safety resources at any time of day if you feel unsafe on campus or want to take precautionary measures if you live off-campus.

Academics

The Academics tab will help you stay informed on important deadlines within the academic calendar and quickly find courses that you can take as a student.  

  • Academic Calendar: Scroll through a list of dates on the academic calendar to ensure you don’t miss important deadlines for dropping or adding classes.  
  • Course Search: Search for courses you find interesting or explore a department’s course offerings.

Campus Life

The Campus Life tab will help you stay engaged with your fellow Buckeyes and find student organizations that will keep you involved during your time as a student.  

  • Events: Read through a list of daily events that are taking place on campus and add them to your calendar.  
  • Student Organizations: Search and scroll through a list of student organizations and how to join them.
  • Athletics: Read information about Ohio State’s athletic teams and how to attend their games.

Get Help

The Get Help tab lists ways of finding help and steps you can take in an emergency situation.

 


Resources to remember:

Ohio State: Wellness App

The Ohio State: Wellness app is a new tool to support student mental health and well-being on campus. Find resources, set goals, build healthy habits and connect to support. Whether you’re looking to find resources for yourself or someone you care about, the Wellness app is a great place to start. Let’s take a quick look at each tab in the app. 

 

Logging in to the Wellness app 

The Ohio State app is available on the Apple App Store and is available for download through Self Service. The app will present general content before you sign in with your Ohio State credentials. Follow these steps to sign in:  

Note: these instructions are for the iPad, but sign in procedures will be similar on other devices 

  1. Download the app from the Apple App Store or Self Service  
  2. Tap on the Wellness app to open it 
  3. Tap Sign In in the top left side of the screen 
  4. The app will prompt you to enter your Ohio State credentials (your lastname.# and password
  5. Tap Sign In after entering your information. 

 

Explore

The Explore tab has information that connects you to campuses resources, practical tips and healthy ideas that relate to all 9 dimensions of wellness.   

Goals

Set wellness goals for yourself and keep track of them in the app. Your daily, weekly and monthly goals will be listed. Tap Manage Goals at the bottom of the screen to add new goals for yourself. 

Wellness Plan

Create a wellness plan that meets your individual needs. You can set specific strategies, people to contact in times of need and options for rewarding yourself.  

I’m Experiencing a Crisis or Emergency 

Access contact information for crisis hotlines if you or someone you know needs immediate attention. Remember, if someone you or someone you know is in immediate danger to themselves or someone else, go to the emergency department or call 911. 

Support Resources

Review support strategies and university resources that are available to assist through common barriers to wellness faced by college students. You can add goals to your goal list that help with barriers that you may face at the bottom of each section.  

Ohio State mobile integration

Wellness app content can also be found in the Ohio State app. See it in the Wellness tab on iPad or under More > Wellness on your smart phone. 

Ohio State: Discover App

Key Features 

The Discover App was created to help guide you through orientation and beyond. We’ll quickly recap the key features of the app by describing each tab in the app and its purpose. 

For You: The “For You” tab is like your newsfeed. You’ll find relevant content like short articles, videos, and links that connect you to important information about your time at Ohio State. 

The For You section displaying articles about resources and opportunities around Ohio State.

 

About YouConsider this your catch-all space for settings, balances, and information. Check your BuckID balance and accepting restaurants and retailers, your class calendar, your grades, advising information, and more. 

The About You section with links to information like BuckID balance and class schedule.

 

Get Involved: A convenient list of all student organizations that you can get involved with on campus- along with contact information and meeting times. There’s also an upcoming events calendar.

The Get Involved tab displaying a list of organizations on campus to join.

 

Course Planner: Start a rough draft of your time at Ohio State by planning out your courses for the upcoming semesters. There’s even a Preferred Plan and Backup Plan option to help keep your plans organized. This IS NOT intended to replace your normal scheduling tools, but instead to give you a place to try out possible schedules before you speak with your advisor and enroll in classes.

The Course Planner tab showing sections for each semester where classes can be listed.

 


Resources to remember:

Duo

Keeping your information secure

As an added layer of security, some university systems require you to confirm your identify through an app called Duo. We recommend downloading the Duo Mobile app and registering it with as many devices as you carry around. Who knows when your phone will lose charge or break? 

 

How to Use Duo on your iPad

Although Duo should already be downloaded on your iPad, you need to register your device before you can use it to log in to university systems. 

Note: you must have the device you’ve already registered with Duo with you to register a second device. This is probably your phone. 

  1. Go to buckeyepass.osu.edu in a web browser, like Safari or Chrome
  2. Tap the red Register/Manage Devices button in the upper right corner and log in using your Ohio State account credentials
  3. Authenticate using the device you’ve already registered (most likely, your phone)
  4. Tap +Add another device”; it’s a pretty small link that displays beneath your phone number
  5. Select Tablet and then tap Continue
  6. Tap I have Duo Mobile installed”
  7. Tap Take me to Duo Mobile 

Your iPad is now registered! Now, select iOS in the dropdown menu if you need to send a Duo push to your iPad or use the code displayed in the app to authenticate. 

 


Resources to remember:

Carmen

Accessing your courses online

As a new college student you’ll face different challenges than those you faced in high school. You’ll adjust to a larger workload, different class schedules and new expectations from your professors. Fortunately, Ohio State has a tool called CarmenCanvas (Carmen for short) to help you manage due dates, quizzes, class schedules, assignments and grades.

 

What is Carmen?

Carmen is the online hub for most of your class needs. Carmen is a system that helps professors and students manage schedules, share material, track grades and submit assignments. It's all in one place to help you stay organized and informed. You can interact and message your professors directly through Carmen in addition to email.  

 

Find your courses in Carmen

To access Carmen through a browser 

  1. Click the "Carmen (Course Management)" link on the Ohio State home page or type "carmen.osu.edu" in the address bar.  
  2. Click on the big red “Log In” button on the right side of the screen to access Carmen. 
  3. Enter your Ohio State username and password.  Click the red "Login" button and authenticate through Duo to continue.

 

Once you've logged in, you'll see the Carmen landing page. It lists of all your classes in Carmen.  

  • Classes listed in black have not been created or published, meaning their instructor hasn't made it available to students just yet.  
  • Any class listed in red has been created and published by the instructor, meaning you can click on the name of the course to access the course homepage.  
  • You can check the status of any of your Carmen pages by looking at the Status column next to the titles of your classes for further information.  
Homepage of carmen showing a list of courses to the right and settings to the left

Keep in mind, instructors decide when to make course information available to you. Some of your courses may include all the material you need for the semester while others may appear empty, with content appearing as the semester progresses. If the course page is still blank after the semester has started, reach out to your instructor.

Canvas Student: The App

On the go? Use the Canvas Student app to access your course readings, check for notifications, view your schedule and more. It’s available on iOS and Android. 

Note: not all features are available on the Canvas Student app. If you're having trouble with the app, try using a browser on your mobile device. Learn more about Canvas Student vs. Browser functionality in the Resource Center. 

Canvas student app with each course having a colorful square icon as representation on the screen.

Canvas Student Troubleshooting

Some students report that they’re unable to see their courses in the Canvas Student App. While you can use CarmenCanvas in a web browser on your iPad, we know many like to use the Canvas Student app. 

To troubleshoot this issue:

  1. Check to make sure that iPadOS is up to date and the Canvas Student app is up to date 
  2. If that doesn’t work, delete the app, reinstall it and log in using the QR code feature 

 

How to log in using the QR Code

After logging out, deleting and reinstalling the Canvas app, follow these instructions:

  1. Open Canvas Student and tap QR LoginThe login page for the Canvas Student app.
  2. On another device, log in to osu.instructure.com on a web browser (Note: the Safari browser does not support the QR code feature)
  3. Click on Account in the top left menu
  4. Click QR for Mobile Login
  5. Click Proceed to display the QR code. Don’t share this QR code with anyone
  6.  Use the Canvas Student app on your iPad (or phone) to scan the QR code

This process should restore functionality to your Canvas Student app. For more detailed instructions on accessing your QR code, read this article from Canvas 


Resources to remember:

Outlook

Use Microsoft Outlook to check your university email

Whether you love it or hate it, quickly accessing your email on a regular basis is important for all students. It’s best to use the Microsoft Outlook app to check your school email and to manage your school calendar. 

Signing in

The Microsoft Outlook app will automatically download to your iPad. It’s also available in the Self Service app. If you want to use it on your phone, you can download the app directly from your mobile app store. 

 

How to Sign In To the Outlook app

  1. Enter your school email address. As a student you should use your name.#@buckeyemail.osu.edu email address 
  2. Select "Add Account" 
  3. Sign in with your Ohio State credentials 
  4. Authenticate with BuckeyePass and Duo 
  5. When asked if you would like to add another account, choose "Maybe Later" 
  6. Decide if you want to enable notifications or not. If you choose to enable the notifications, you might need to allow notifications for Outlook within the Settings app 

 

Outlook Features

Use the Focused and Other tabs 

Outlook sorts your emails into two different sections by default: Focused and Other. Focused is where most of your emails will go and Other is where non-personal emails such as newsletters and promotions end up. This feature is designed to sort most of your emails to Focused and keep the rest of them in Other until you’re ready to read them. If you don’t like that feature, you can turn it off. Here's how: 

  1. Open Outlook on your iPad 
  2. Tap on your initials or avatar at the top left of the screen 
  3. Tap on the gear icon at the bottom left of the screen to open Settings 
  4. Turn off Focused Inbox in the Mail section (you might have to scroll) 

 

Add Another Email Account to Outlook  

Have more than one email account to keep track of and want to manage all your emails in one place? Outlook provides you the option to add multiple email accounts to the app and switch between inboxes.  

  1. Tap to open the Outlook app on your iPad 
  2. Tap on your initials or avatar in the top left corner of the screen 
  3. Tap the new circular icon that has a message icon and blue plus sign in the top left corner of the screen that is just your initials or avatar 
  4. Click “Add Email Account,” “Add Shared Mailbox” or “Create New Account” to set up receiving emails for multiple accounts in your Outlook app 

 

Stay Organized with the Calendar

Access the calendar from the calendar icon on the bottom right of the screen. Use the calendar to organize your time: add your classes, work schedule, planned study time, social events and anything else that will help you manage your time. 

Tap the plus icon (+) at the top of the screen to add items to your calendar. The more details you can add for each calendar entry, the better. 

Tap the square icon at the top of the screen to change the calendar view. Use "Week" to view your schedule for the whole week and use "Day" or "Agenda" to view calendar specifics for each day. 

 

Access Your Calendar Without the Outlook App

Subscribe to your Outlook Calendar so that you can view your calendar in another app. You won’t be able to edit or add events to your calendar, but you will be able to quickly view your calendar in the app of your choice on iPad and your phone. Follow these instructions to subscribe to your Outlook calendar within the Calendar app on your iPad: 

  1. Go to outlook.office.com with an internet browser such as Safari
  2. Type in your email (name.#@Buckeyemail.osu.edu) and then tap "Next"
  3. Sign in with your Ohio State credentials
  4. Authenticate with Duo
  5. Tap the gear icon at the top right part of the screen.
  6. In the search box, type “Publish”
  7. Select "Publish a Calendar" from the search results
  8. Under "Publish a Calendar," use the drop-down menus to select "Calendar" and "Can view titles and locations." Tap "Publish"
  9. Copy the entire URL
  10. Go to the Notes App and paste the link into a note
  11. Tap the link and then subscribe

Find more in-depth instructions about how to subscribe to a calendar on any device in the OCIO Knowledge Base.

 

Send Meeting Invitations  

To easily set aside time with others or for yourself, send a meeting invitation through Outlook. Anyone invited to the meeting will see it on their calendar, too. 

  1. Tap to open the Outlook app on your iPad 
  2. Tap the calendar icon in the bottom right corner of the menu 
  3. Tap the blue plus icon in the bottom right corner of the screen 
  4. Tap to add a title, invite people, adjust date and time, location and set up as a meeting within Microsoft Teams on the pop-up menu 
  5. Tap the check mark in the top right corner of the screen when you’re done editing the event 

 

Accepting Meeting Invitations 

If you’re added to a meeting invite through Outlook, it will be sent to your email. It will appear on your calendar with a Tentative status before you review it. Learn how to accept, tentatively accept and decline meeting invitations: 

  1. Tap on the meeting invite in your inbox to open it 
  2. Review the sender’s description and either tap accept, decline, or suggest a new time. If you tap decline, the event will not appear on your calendar.

 

Snooze Your Emails

Snoozing an email is a way to remind you of an email at a later time. The snoozed email is removed from your inbox and placed in a folder until the time you choose. When the time comes, the email returns to your inbox. Hopefully, it gets your attention about the email when you're ready to respond. Here's how to use Snooze: 

  1. Tap on an email you want to Snooze
  2. Tap the ellipsis icon (…) near the top right corner of the email screen
  3. Tap "Snooze." The first time you Snooze an email you will need to either select a folder for your snoozed emails or let Outlook create a Snoozed folder for you
  4. Choose a time for the email to return to your inbox

The Snooze options available in Outlook.

 

Quickly Organize Your Emails with Swiping

Often times, a barrier to checking email is the number of emails that end up in your inbox. Swiping in Outlook is one way to efficiently organize your inbox. Swipe to the left or right to delete, archive, flag/unflag, move to a folder or snooze email. Swipe settings are customizable. Here’s how to customize swipe settings in Outlook: 

  1. Tap on your initials or avatar at the top left of the screen
  2. Tap the gear icon at the bottom left of the screen to open Settings
  3. Tap "Swipe Options" in the Mail section (you might need to scroll)
  4. Choose the two actions you would like to use when you swipe left or right. Select the caret to the right and then choose the action for that direction

The instructions for swipe actions in Outlook.

 


Resources to remember:

Notability

A notable notetaking option 

Notability gives you multiple options for notetaking, like writing or drawing, typing and audio recordings of a lecture (just make sure to ask permission first). Download Notability for free through the Self Service app on your Digital Flagship iPad. 


Watch the videos below to learn more about what Notability can do.

Create Meaningful Notes 

Let’s take a look at some of Notability’s key features so that you’ll be taking notes like a pro in no time. 

Library

This is the screen you’ll see when you open Notability. It shows you all your notes. Tap on a note you want to view or tap on the new note icon in the upper right-hand corner of the screen to create a new note. Read more about how to organize your notes below.

library screen in notability shows sections of notes organized in a list to the right of the screen

 

Note

The toolbar displays a lot of different icons at the top of a note. Each icon represents a different function in Notability.

Toolbar in notability located at the top of the screen

  • < icon: tap to go back to the library
  • Share icon: tap to share your note
  • “T” icon: tap to type in your note
  • Pencil icon: tap to handwrite or draw your notes. Tap a second time to reveal style options, like weight and color
  • Highlighter icon: tap to highlight your notes. Tap a second time to reveal style options, like weight and color
  • Eraser icon: remove handwriting and highlights
  • Scissors icon: select and move handwriting and highlights
  • Hand icon: tap to navigate through your note without accidentally making changes to it
  • Microphone icon: tap to record audio while you take notes (anchor link to section)
  • Plus icon: tap to add media to your notes (anchor link to section)
  • Utilities icon (looks like a wrench): tap to edit your note’s settings, like the paper background, or check out your note’s details
  • Paper icon: tap view all the pages in your notes and add or remove pages

A note’s title will default to the date and time it was created. Tap on the title text to edit it.

To change the background of your note, tap on the Utilities icon and then tap on paper. You can change the background color of your note, add a rule to your note, or make the background a grid.

Watch this video tutorial for a quick walk-through: 

 

Add Audio with Your Notes 

Record audio while you take notes in Notability. Be sure that you have permission to record audio, which is mandatory according to the Student Conduct policy and State law.

  1. Select a note or create a new note
  2. Tap on the microphone icon on in the toolbar to start recording
  3. Take notes while you record
  4. Tap the microphone icon again to stop recording
  5. When your recording is finished, a caret icon will display to the right of the microphone icon. Tap on it to display the audio’s timeline
  6. Tap the play icon to the left of the audio’s timeline to listen to your notes. Notice that your notes play back in real time with your recording. If you don’t want your notes to play back in real time with your recording, tap on the gear icon in the audio timeline and turn off Note Replay.
  7. To find a specific place in your notes, drag the blue dot on the timeline.
    1. Speed up or slow down your notes by tapping on the 1x button to the left of your audio timeline until you get to your desired speed.
    2. You can also tap directly on the note you took while recording to jump to that part of the recording
  8. Tap the microphone icon again to continue recording.

Watch this video tutorial for a visual guide to adding audio to your notes.

 

Use Two Notes at Once

The Note Switcher is a way to view and edit two notes at the same time.

  1. While already inside a note, swipe from the left side of the screen to view the note switcher
  2. Drag the second note you want to use to one side of the screen and release
  3. Tap on the other note to make it editable. The blue box around a note signifies that it’s selected and editable

 

Present from Notability

Presentation mode allows you to share your screen with or without the Notability editing tools and gives you access to a laser pointer tool. Use presentation mode to share your screen using AirPlay or an HDMI connection.

  1. Connect to a projector or TV using AirPlay, Solstice Wireless Display or with a Lightning Digital AV Adapter.
  2. Once your iPad is connected, a TV icon will show up in the top left part of the screen. Tap on the icon.
  3. Choose Presentation if you want the 2nd display to not show your tool bar and only show what is in the blue box around your screen. You also gain a laser pointer tool in Presentation view.
  4. Choose Screen if you want the 2nd display to your whole display, including the toolbar.
  5. Disconnect from AirPlay or unplug the AV Adapter to disconnect.

A screenshot displaying the presentation option in the upper lefthand corner of Notability.

Erase with Precision

When you erase part of a line in Notability, it erases the whole line by default. However, you can change this setting so that when you erase, you only erase the part of the line you selected with your Apple Pencil.

  1. Tap on the eraser tool
  2. Tap on it a second time to choose which style you want to use
  3. Select Partial erase

 

Search and Convert Text

Notability offers the ability to search all text and handwriting in your notes, but as of 2020 you need to make an In-App purchase to search and convert your handwriting. See the last section for how to convert handwriting without making a purchase.

Search inside of an individual note

  1. Open your note
  2. Tap the page navigator icon at the top right of the screen
  3. Select the magnifying glass icon
  4. Type in what you are searching for inside of your note. Each page where that word appears will populate in the page sorter and temporarily highlight with yellow in your notes

Search through all of your notes

  1. From the Library page, tap on the magnifying glass icon at the top right of the screen
  2. Type in the word or phrase you're searching for inside of your note. All of the notes where that word appears will populate in the main window

Convert Handwriting to Text

  1. After handwriting your notes, select the scissors icon from toolbar at the top of the screen
  2. Circle the handwriting you want to convert to text using your Apple Pencil. When you complete the circle, you will see a dashed line that shows your selection
  3. Tap inside the selection and choose Convert to Text
  4. A window will appear with the converted text. This could take some time depending on how many words need to be converted. Make sure the language that you wrote in is selected in the bottom part of the window. Change it if necessary.
  5. If the conversion isn’t perfect, tap on the converted text and edit it as needed
  6. Tap Convert Selection to finish changing your handwriting to text. You can also copy it to your iPad clipboard to use elsewhere

Convert Handwriting to Text with Scribble

  1. Make sure your iPad is updated to iOS 14 or later
  2. Open a note and tap the "T" text icon 
  3. Select Scribble from the dropdown menu that appears

 

Organize Your Notes 

Organize your notes on the library screen by creating subjects and dividers. A subject is Notability’s name for a folder, and a divider is a tool to hide and display subjects as you need them.

Create a Subject

  1. Tap the plus icon in the upper left-hand corner of the library screen
  2. Tap Create Subject and type a title.
  3. Press enter when you’re done. 

Add a Note to a Subject

  1. Press and hold a note to drag it into the subject. The number next to the subject title shows how many notes are in that subject
  2. Tap on the subject from the library screen when you want to find the note you just moved
  3. Notice that Notability has a subject called All Notes by default, so you can always tap All Notes if you can’t remember which subject your note is stored in

Edit Your Subjects

  1. Tap Edit in the top toolbar on the library screen
  2. Tap the gear icon next to the subject you want to edit
  3. A pop-up window will appear where you can change the subject title, the color of the subject and set a password for the subject for extra privacy

Create a Divider

  1. Tap the plus icon
  2. Tap Create Divider
  3. Type a title and press enter to save the title

Add a Subject to a Divider

  1. Press and hold the subject and drag it directly beneath the divider to move the subject
  2. Tap on the divider to hide the subjects in it and tap it again to reveal the subjects

Watch how it’s done in this video tutorial:

 

Add Media to Your Notes 

Notes aren’t just for handwriting and typing—you can include images, shapes, websites and more to your notes.

  1. Open a note
  2. Tap the plus icon in the upper right-hand corner of the screen to reveal a menu of the types of media you can insert
  3. Tap to choose a media type. You may need to tap again to choose a specific file (like a photo or GIF) if applicable. Once you’ve selected the media you want to include, the menu will automatically close and the media will display in your note
  4. Drag from the corners of the media to resize it and add a caption if you’d like
  5. Press and hold the middle of the media and drag it to move it around
  6. Tap anywhere else on the note to deselect the media
  7. If you want to select your media again, tap on it once using two fingers if the Pencil tool, Highlighter tool, Eraser tool, or scissors tool is selected. If the Text tool is selected, just tap with one finger. Remember: when you’re using the hand tool, you won’t be able to make any edits on the note.

Watch this video tutorial to see how it's done.

 

Don’t forget to back up your files

While you can back up your notes one at a time using the share button on each individual note, it may not be the most efficient use of time. Try automatically backing up all of your Notability notes. Here are two different ways:

Auto-Backup with BuckeyeBox or other Cloud Storage Solutions

This kind of backup is a One-Way Sync. This means if you make edits to a note in Notability, then edits will be made to your backups. However, if you delete a file from Notability, it does not delete the backup of that file. For more information, see Notability’s support article on this topic.

  1. Tap the gear icon from the bottom left part of the Notability home screen.
  2. Select Manage Accounts from the left hand menu.
  3. Tap Log in next to Box (for BuckeyeBox) or whichever service you prefer to use.
  4. To sign in to Box, choose “Use Single Sign On (SSO)”.
  5. Type in your name.#@OSU.edu (not @buckeyemail.osu.edu) and then tap “Authorize”.
  6. Sign in with your Ohio State credentials and authenticate with BuckeyePass.
  7. Once you are signed in, you can select the file location, which file format you want to back up your files to and even which subjects you want to back up. Many choose to back up with PDF so that can have access on any device, even those without Notability files.

iCloud Syncing

This kind of backup is a Two-Way Sync. This is fantastic if you want your notes to sync within Notability across multiple devices using the same AppleID. With iCloud Syncing turned on, if you make edits from Notability, it will then make edits across devices. If you delete a note file, it will also delete on your other devices. For more information, see Notability’s support article on this topic.

  1. Tap the gear icon from the bottom left part of the Notability home screen.
  2. Select iCloud from the left hand menu.
  3. Turn the iCloud switch on.

 


Resources to remember:

 

Office 365

Microsoft Word, PowerPoint, Excel and More

As a student at Ohio State, you get free access to Microsoft Office products through Office 365. That includes Microsoft Word, PowerPoint, Excel and Outlook. You’ll also have 1 TB of storage on OneDrive.   

If you’re on a PC, you can also download the Office applications Outlook, Word, Excel, PowerPoint, OneNote, Publisher and Access. The Office applications include Outlook, Word, Excel, PowerPoint and OneNote on a Mac operating system. You can use these tools the entire time you are a student at Ohio State. You can install Office on five PCs, or Mac desktops, or laptop computers, five tablets (Windows, iPad and Android) and five phones.

 

Access Your Files Anywhere

By uploading your files to OneDrive, you can edit your documents on the fly even without one of your personal devices on hand. Need to make a last-minute edit to your essay? If you’ve saved it to OneDrive, you can edit it from a library computer and print it out without having to run home for your device. 

 

Downloading the Software

To get this software on your device you have to go through a few setup steps that will link your name.# to your Office 365 account.  

  1. Account Set Up: Login to your BuckeyeMail account and follow the instructions on the Installation of Office for Windows/Mac for Students Knowledge Base article. 
  2. Software download for PC and Mac Computers: As the above IT Service Desk page suggests, go to the Download and install or reinstall Office 365 or Office 2016 on a PC or Mac articlewhich will guide you through the install process. It’s important that you complete the first step before attempting to download the software directly from Microsoft – you need an account to get it for free. 
  3. Software download for mobile devices: Go to the Mobile Office website and click on your respective operating system. You’ll be asked to enter an email or phone number, which will provide the download link. Be sure that you’ve already completed step 1. 

 


Resources to remember:

Teams

Microsoft Teams is a collaboration app that you can use to communicate with members of a group project, student organization or your friends. You can type a message, video call and audio call in Teams. Because it’s in the Office 365 suite, you have free access to an account as an Ohio State student. 

Teams is available on most mobile devices and laptop/desktop computers. We’ll walk you through how to download and sign into Teams on both.

Use Teams on a Mobile Device

  1. Download Microsoft Teams from Apple’s App Store or the Google Play Store
  2. Open the app and tap "Sign in"
  3. Type in your name.#@buckeyemail.osu.edu and then select "Sign in"
  4. Type in your Ohio State credentials on the Ohio State log in screen and tap "Sign in"
  5. Authenticate with Duo
  6. Begin using Teams

 

Use Teams on a Laptop or Desktop Computer

  1. Go to buckeyemail.osu.edu and sign into your account
  2. Authenticate with Duo
  3. Click the app launcher in the upper left corner of the screen (it looks like a square full of dots) and select Teams
  4. Click "Get the Mac App" or "Get the Windows App" to download the application to your device OR click "Use the web app instead" to use Teams in your browser (currently not supported in Safari)

 

Creata Team on a Desktop 

Creating new Teams allows you to connect with and build community with different groups of people at Ohio State. Follow these steps to build a new Team:  

  1. Open Teams 
  2. Click on the Teams icon in the left menu 
  3. Click "Join or create team" button (it will display in the bottom left corner or the top right corner of your screen, depending on what view Teams defaults to) 
  4. Click the "Create a team button" to make your own team
  5. Write a name, description and adjust privacy settings for your new team and then click "Next"
  6. Write the name.# of people you want to invite to join your team and then click "Next" to create your team. If you don’t want to add members yet, click "Skip" to create your team without adding anyone.

 

Creating a Team on iPad 

  1. Tap the Teams app to open it on your iPad.  
  2. Tap the plus icon at the top of the screen 
  3. Tap "Create a new team"
  4. Write a name, description and adjust privacy settings for your new team
  5. Tap "Done" to create your team 

 

Managing Notifications on Desktop 

Teams allows you to manage notifications for individual channels within TeamsAny changes made on either desktop or iPad will apply your notification settings to all devices.

  1. Open the Teams app and click on a channel 
  2. Click the three-dot menu at the top right corner of the screen and then hover over "Channel Notifications"
  3. Click to choose how you want to receive notifications: "All Activity," "Off," or "Custom" 
  4. Click "Custom" to customize your notification settings
  5. Use the drop-down menus next to "All new posts" and "Channel mentions" to customize notification settings 
  6. Click Save to save your new notification settings

 

Managing Notifications on iPad  

  1. Tap on a channel name 
  2. Tap the bell icon at the top left corner of the screen 
  3. Select to turn on all notifications or turn off notifications entirely 
  4. Repeat the process to manage notifications for other channels 

Resources to Remember

Adobe Spark

Make a webpage, graphic or video in a flash

Get Creative With Adobe’s Mobile Apps

Adobe has created a handful of apps that you can use to be creative. Whether you need to make a snazzy looking video quickly or want to advertise your student org’s event on Instagram, these tools can help. With your Ohio State credentials, you can sign in to access Spark Page to make beautiful websites, Spark Post to make great looking graphics and Spark Video to quickly get your message across with video. 

Logging In

In order to sign in you must log in with your Ohio State username (name.#@OSU.edu, not Buckeyemail) to get access with premium features for free. Follow the instructions on the Adobe Spark Login Procedures  Knowledge Base article to learn more about how to log in.

Spark Page

A photo of Ohio State and Michigan football players facing off behind the title of a webpage called The Game.
Caption: 
Click to visit the The Game website made with Spark Post.

Create a webpage for a project or personal use in Spark Page. Easily include images, videos, text and buttons on your page with this simple tool. Templates are included to get you started, but they can be customized to your heart’s content. 

Project ideas: 

  • Display content for an in-class presentation in a webpage you’ve built 
  • Create a portfolio to send with your internship applications 
  • Advertise an event you’re hosting online 
  • Document an event with all of the photos captured by turning your Spark Page into a photo gallery 
  • Reflect or journal on a learning experience with text, photos, graphics and video

Create a Portfolio on Spark Page 

  1. Tap on the Spark page app to open it on your iPad.  
  2. Tap the blue Plus icon at the bottom of the screen to make a new page.  
  3. Tap “Add a title” and “Add a subtitle” to add introductory information about yourself.  
  4. Tap anywhere on the screen to add an image of yourself.
  5. Scroll up and tap the plus sign to add additional content.
  6. Add pictures of your work or accomplishments and add captions to describe the photos.
  7. Add more multimedia until your accomplishments are fully advertised.

 

Spark Post

A gallery of projects created using Spark Post.

Design professional looking graphics in Spark Post. Templates are included for various social media image sizes, from Instagram photos to YouTube thumbnails. You can also create posters and invitations for printed projects.  

Check out Spark Post’s remix feature, which allows you to use existing designs and customize it your needs. There’s a ton of layouts, color pallets, fonts, and image effects to choose from to get started.

Project ideas:

  • Design graphics for social media posts, like Instagram stories 
  • Promote an event in your residence hall or on campus with a poster 
  • Create business cards
  • Make infographics to make a point or show a trend
  • Make a logo for your student group that you can use on the rest of your Spark projects
  • Design graphics for portfolios

Create a Promotional Post with Spark Post  

  1.  Tap on the Spark Post app on your iPad to open it.  
  2. Tap the green Plus icon at the bottom of the screen and select the kind of page you’d like to create. For this tutorial, we selected Solid color.  
  3. Scroll to select the color you’d like to use for your post.
  4. Select the size of the post you’d like to use. You can pick certain options to optimize for how you plan to share your post.  
  5. Tap on the page and then tap edit text to edit any text you add to your post.
  6. Change the font, color, opacity, or other features of your text.
  7. Tap again to return to the main editing page and tap Add to review what media you can add to your post.  
  8. Add an image to your post.
  9. Add more text to complete your post if necessary! 

 

Spark Video

A video in progress within the Spark Video app.

Create polished, professional looking videos and presentations. Insert videos or photos, record your voice, and add text and music to the presentation. If you don’t have your own background videos, images, or music, Spark Video lets you search for media assets directly in the tool and cites them for you at the end.  

Project ideas:

  • Edit video using Spark Video for a class assignment
  • Create a dynamic presentation instead of using PowerPoint
  • Produce a video reflection or recap of a book, article or movie
  • Pitch your next great idea to your friends and classmates
  • Teach your class about a topic so they can understand it better

Create a Dynamic Presentation with Spark Video  

  1. Tap on the Spark Video app on your iPad to open it.  
  2. Tap on the Plus icon at the bottom of the screen to create a new project.
  3. Select to start with either a story template (used in this tutorial) or choose to start with your own photos.  
  4. Scroll through the video templates to find one that matches your vision.
  5. Tap on the plus icon in the middle of each slide to add content. You also have the option to record voiceover by tapping and holding the microphone icon towards the bottom of the screen.
  6. Tap Theme in the top right corner of the screen to adjust the background for your content.
  7. Tap the Play button at the bottom left corner of the screen to view your finished product once you’ve added all your content.

 

Get Premium Features for Free

As an Ohio State student, you have access to Adobe Spark Premium for free. Premium features allow for more customization to your themes, fonts and colors. You can also insert a logo to any of your creations. This is a great feature if you’re using Adobe Spark for your student org, for a specific project, or to get hired for internships, co-ops, and jobs after graduation. 

 

Access Spark Anywhere

All of these apps are available for free in Self Service and in the Apple App Store. Adobe Spark Post is also available on Google Play. For a desktop experience, you can start creating on Adobe Spark’s website. 

 


Resources to remember:

Chapter 4 - Digital Wellness

Student looking at available apps on an iPad

Technology is everywhere. It's a major part of your experience at Ohio State, and we imagine that it's a big part of your personal life, too. We see it in news headlines all the time: how much time with technology is too much time? How do you stay safe online? 
 
This chapter covers some healthy practices that you can adopt so that technology is a tool for you as a student (and more importantly, as a human). We'll talk about setting boundaries, staying focused and safeguards to keep you and your information secure.

Mindful Technology Use

Merriam-Webster defines mindfulness as “the practice of maintaining a nonjudgmental state of heightened or complete awareness of one's thoughts, emotions, or experiences on a moment-to-moment basis.” (emphasis added)

We define mindful technology use as knowing what you’re doing with technology and why you’re doing it.

Shouldn’t we already know what we’re doing and why? Well, with technology all around us it’s easy to connect without even thinking about it. Because research shows that taking a break from technology can make us more productive, enhance our relationships and even improve our sleep, we want to discuss how to implement a mindful technology practice.

Why Mindful Technology Use is Needed

Do you find yourself drawn to your phone or iPad, convinced that there’s a notification when there really isn’t? Do you check a social media app that you just closed without even thinking about it? Do you have a hard time focusing when your is phone nearby?

We’ve all had these experiences to some degree. The good news is that it’s super common, but the not-so-good news is that apps are designed to make us keep coming back (the more we use an app, the more a company makes from their advertisers or investors).

Here’s some ways apps are designed to be addictive, according to the Center for Humane Technology:

  • Red badge notifications prompt us to open an app because the color red causes us more stress; we want it to disappear from our screens. If those notification badges were a different color, they wouldn’t feel as stressful and we might not want them to go away as urgently.
  • Endless scrolling mimics the addictive properties of a slot machine, promising something new and exciting each time. It makes us load apps endlessly so that we stay in them longer.
  • Disappearing content like Snaps or Stories are designed to make us want to open an app just to make sure we haven’t missed anything in the last 24 hours.

 

Mindful vs. Mindless Technology Use

All this talk about technology and addiction…does that mean technology is bad? The short answer is no. Technology has given us medical advancement, airplanes, ATMs, and real-time connection to people across the globe (plus so many other good things!). Technology is a neutral tool to help us accomplish tasks, and it’s important that you know how to use it for your future career. We want to help you distinguish between mindful technology use and mindless technology use.

Here are some ways to fight against mindless technology use so that you can focus well and maintain balance:

  • Don’t look at screens right before bed: Blue light is emitted from all screens. Contrary to popular belief, it won’t make your eyes strain. Any light emitted from a screen at night tricks our brains into thinking it’s daytime, so we lose sleep. The best way to combat this is to stop looking at screens an hour or two before bedtime.
  • Put your phone as far away as possible when studying: A study done by the University of Chicago found that the proximity of one’s smart phone negatively impacted their ability to focus, remember, think critically, and problem solve. You can also use the iOS tips below to block any distracting content on your iPad while you're studying or in class so that your brain is focusing at its best.
  • Take a break or set limits on social media (with your friends!): Social media apps tend to use addictive features the most. Try taking a break from some of these apps with your friends or set personal time limits using Screen Time (more on that tool below!). Evaluate how you feel after a break or using the apps less.

If you want to learn more about how mindless technology use affects us, consider reading through the Ledger of Harms by the Center for Humane Technology.

iOS Tools to Help Create Balance

Your iPad has features built in to help you set limits and create balance. Most of them are in your Settings under Screen Time.

Activity Data

First, Screen Time will show you data about how you’ve been using your iPad or iPhone. Find out which apps you use the most, which apps you’re most likely to use after picking up your device, how often you pick up your device, and more.

Use this section to inform you. Don’t be intimidated by the data you see; knowledge is power! This information can help you make decisions about how you want to use technology in the future.

Activity Data step-by-step:

  1. Go to Settings > Screen Time > See All Activity
  2. View your app usages, notifications, and device pick ups
  3. Think about how you’re using your device. Do you want to make any changes based on what you see?

A gif showing the steps for checking activity data.

App Limits

Do you only want to use YouTube for 45 minutes a day? You can do that. Want to set a limit for all gaming apps? You can do that. Use this feature to remind you about your tech-usage goals.

App Limits step-by-step:

  1. Go to Settings > Screen Time > App Limits
  2. Tap Add Limit
  3. Select a category
  4. Tap All to the right to see each app in that category
  5. Customize the limit by deselecting the check box to the left of the category name. Now you can choose the apps that you want to apply to this limit
  6. Tap Next and then choose the time limit. Customize the days this limit applies to if you prefer
  7. Tap Add to set the limit

A gif showing the steps for setting app limits.

Downtime

Schedule time away from apps that you choose. Similar to App Limits, you can temporarily block apps to help you mindfully use technology. Downtime will block apps for a time period that you choose. Use Downtime to block apps when you want to get ready for bed or while you study.

Downtime step-by-step:

  1. Go to Settings > Screen Time > Downtime
  2. Turn Downtime on
  3. Choose the days and times that you want to use Downtime

A gif showing the steps for setting up Downtime.

Always Allowed

Choose apps that won’t be block by App Limits or Downtime in Always Allowed.

Note: always allowed apps still count toward use time in App Limits. While you will still be able to use that app after the limit has been reached, the rest of the apps in that limit will be blocked.

Always Allowed step-by-step:

  1. Go to Settings > Screen Time > Always Allowed
  2. Tap the green plus icon to add apps into Always Allowed

 

Do Not Disturb

Do Not Disturb silences notifications on your iPad so that it doesn't make noise light up the screen. It's an extremely helpful tool to mute any distractions temporarily.

Do Not Disturb step-by-step:

  1. Swipe from the top right corner of the screen to open the Control Center
  2. Tap the half-moon icon to turn on Do Not Disturb
  3. Long hold the icon to reveal more options: set for 1 hour, Until this Evening, until I leave this location, and until a calendar event ends
  4. Tap Schedule to automate when Do Not Disturb turns on each day

A gif showing the steps for setting up Do Not Disturb.

Protect Yourself Online

Strategies to prevent identify theft 

Practicing good cyber hygiene can keep your information safe online. Be proactive in protecting your identify by following the advice below.  

 

Multi-Factor Authentication 

Multi-Factor authentication (MFA) is a security feature that requires more than one method to log in, like entering an additional password or validating your login attempt through email or a text message. When possible, strongly consider MFA. This doesn’t just apply to university services that require BuckeyePass. Your online bank, Google account and others may provide this service. MFA dramatically improves your security; it’s much harder to pretend you are someone you’re not when you have to prove who you are in two different ways! 

The important thing to remember when you take advantage of the added security MFA affords you? Always have a backup plan. An easy way to have one is to ask BuckeyePass to send you up to 10 passcodes. Print them out and throw them in your backpack.  

What if you lose your smartphone, or simply forget it at homeYou can easily add and manage devices through the BuckeyePass siteEnrolling your iPad is an easy way to make sure you can always access your information. Try it now.

 

Avoid & Report Phishing Scams 

Phishing is a form of social engineering or scam when an attacker tries to gain access to your computer or device by tricking you into clicking a nasty link, opening a malicious attachment, or providing your login credentials on a fake siteAs an Ohio State student, it’s important to understand how to spot phishing emails. Though it can occur through different methods, it’s most common via email.  

Here's a list of factors that can possibily indicate that an email is untrustworthy: 

  • False claims, warnings and threats: Many phishing emails have a sense of urgency or make false claims that your security has been compromised. They ask you to update or validate your account by clicking on an embedded link in the email. They may threaten to lock your accounts or disable access if you do not provide this information. 

  • Unofficial "From" addresses: Look out for a sender's email address that is similar to an organization's official email address. Cybercriminals often sign up for free email accounts with company names in them to try to fool you. They can also forge the "From" address to look exactly like a legitimate address.  

  • Impersonal or strange greetings: Phishing emails sometimes start with generic phrases like "Dear valued customer" or your email account name, such as "Dear brutus.99999" instead of your nameMost legitimate companies include your name in their emails to you because they will have it on record (if you've dealt with them before).  

  • Poor spelling, punctuation and grammar: Legitimate companies or organizations usually have copy editors that ensure a mass email doesn’t have typos. If you notice mistakes in an email, it might be a scam.  

  • Spoofing popular websites or companies: Scam artists use graphics in emails that appear to be associated with legitimate websites or companies. On phony websites, cybercriminals often use web addresses that look like the names of well-known organizations but are slightly altered (osu.edu.xx, for example). These websites will also often contain a mix of legitimate links and fake links to make the spoof site seem more realistic. 

What happens once you decide an email is a phishing attempt? Avoid clicking any links and attachments you don’t trust or recognize. If youre concerned about an email, forward it to report-phish@osu.edu and the security team can vet the email.

 

Wi-Fi 

Public Wi-Fi 

Public Wi-Fi is a free wireless internet connection that is usually provided by coffee shops, restaurants, airports and other public locations. Most public Wi-Fi does not require a password and offers no protection to users. There is no assurance that your data is private while using public Wi-Fi, making you susceptible to stolen passwords, account numbers or credit card numbers. 

We don’t recommend users connecting to public Wi-Fi access points unless they are trusted and managed appropriately (such as  osuwireless, which is secure and only available to the university community using your login credentials). If you have no choice but to use public Wi-Fi, we recommend the following to avoid identity theft: 

  • Always choose secured public Wi-Fi (password required) over unsecured (no password) 

  • Use a Virtual Private Network to protect your privacy 

  • Don’t log into password protected sites (such as banking, social media, school, etc.) 

  • Don’t shop online 

  • Turn off automatic connectivity on your device 

Wi-Fi At OSU 

Ohio State provides wireless network services for Ohio State students, faculty, staff and guests. 

  • osuwireless:  Secure Wi-Fi to be used by students, faculty, and staff 

  • WiFi@OSU: Public Wi-Fi network for guests and visitors 

  • eduroam:  Secure Wi-Fi network that can be used by students and staff at Ohio State when they travel to other participating universities  

 


Resources to remember:

Protect Your Device and Data

Now that you’ve considered how to protect yourself in a digital world, let’s focus some attention on your device. Many of us have more than one digital device, and this advice can apply to all your gadgets.  

 

Passwords 

Your iPad requires a password of at least 8 alpha-numeric characters and a special character. This is so others can’t log in or access your data without your knowledge and to ensure your data won’t be breached in the case of loss or theft. We recommend you use a password or passcode on all your devices at all times, not just your iPad. It’s important that you use a unique password for each of your accounts and devices. Having trouble remembering your passwords? Consider a password manager.   

 

Backing Up Your Data 

It’s important for your data to be stored in multiple locations in case you lose your device, get a virusdamage your device, software fails, or other unexpected situations. Consider what data is critical to you (i.e. pictures, documents, or text messages) and have a plan in place to back it up regularly and ensure that you can recover it if you ever need to. You can use a physical storage device like an external hard drive or cloud service like OneDriveAll storage options have their advantages and disadvantages (link to file backups), choose a method you’re most likely to use consistently.  

 

AntiVirus 

Antivirus is software designed to find known viruses and malware that can have a detrimental impact to your device or data. It’s the first line of defense for your devices. If you have a laptop or desktop computer, consider using antivirus software as the basics. Visit the IT Service Desk for help with AntiVirus software. 

 

Physical Device Security 

It’s good practice to make sure your devices are with you or locked in a secure placeLock your doors if you live in a large building where items could be stolen and ensure that the friend who’s watching your device while you step away is trustworthy.   

 

Software Updates 

Computer software changes frequently. While this can be annoying and distracting, it’s important to install all software updates promptly. Often, companies release updates to address vulnerabilities in the software. By keeping your systems and software up-to-date, you help add a layer of protection and make yourself a more difficult target. 

 

Remove Unused Apps 

Apps ask for all sorts of permission to your device, location and data. Don’t download something you don’t trust and delete apps that you don’t use. Apps may be exporting data from your device without your knowledge, eating up your data and battery life in the process.  

Just like having a monthly deep-clean of your home, it is a good idea to have a regular “cleaning” of your mobile device. 

 

Limit App Permissions 

It is important for you to understand what permissions apps are seeking and how those apps might use your data and device. For example, if an app has permissions for your contact list, it can read your entire contact list. You can control what information an app has access to as well as what functions of the device the app can use by limiting permissions. This will improve your privacy as well as prevent any unintended or malicious activity from being generated by an app.

 

Secure Your Browser 

Web browsers are usually not configured to be secure by defaultAs such, they are often the target of cyber-attacks. Always be sure to keep browsers updated by turning on auto-update if it’s available. As versions get older, the chance of vulnerabilities being exploited increases. Make sure to review your privacy and security settings of your browser-of-choice before surfing the sensitive sites like your bank or your social media accounts. 

 


 Resources to remember: