Back Up Your Files
There are a lot of methods to saving files: on a smart phone, iPad, laptop and even emailing documents. We can categorize these methods into two main types: local storage and cloud storage.
- Local storage is the space available directly on a device, like your iPad. You don’t need an internet connection to access files saved locally, but you must have your device with you if you want to access the files. The Files app on your iPad is an example of local storage.
- Cloud storage is an online location where files are saved. You can access them on any device, but that device needs to be connected to the internet. OneDrive, available for download from Self Service, is an example of cloud storage.
It doesn’t need to be the only place you’re saving files but having a backup of your files in the cloud keeps you organized, efficient, and flexible.
Why Use Cloud Storage
Using cloud storage requires some set-up, like creating accounts or changing app settings, but that set-up time is worthwhile. Here’s a few reasons to use cloud storage:
- Access your files from any device. Most cloud storage solutions have websites and mobile apps that give you direct access to your files. Access your files from any device with an internet connection.
- Retain a backup in case of technology-related emergencies. If the device you’re working from crashes, you’ll have a copy of the file in the cloud. A previous version of that file is more valuable than no file at all.
- Sync your files automatically. Some cloud services will upload your files automatically, which is convenient and requires little effort after set-up. You can also easily sync cloud services to the Files app on your iPad for easy file saving.
- Gain extra storage. Cloud services give you even more storage to save your files. For example, OneDrive has 1 terabyte of storage.
Organizing your documents in storage
Keeping class notes, personal documents, and other files organized can become difficult after multiple semesters. Thankfully, OneDrive and the Files app all allow you to create folders to keep your files organized to your liking. On all of these apps, you will have the option to drag and drop documents into these folders and create new documents within the folders. See below for how to organize files in OneDrive and Files:
- Open the OneDrive app on your iPad
- Tap the plus (+) icon at the top right corner of the home screen
- Tap Create a Folder. You’ll be able to name and share the folder from the pop up that appears
- Tap on the Files app on your iPad to open it
- Hold down your finger on an empty space near the documents until the activities bar appears
- Tap New Folder
- Type a folder name
- Save or move files to the new folder
Resources to remember: