Notability

A notable notetaking option 

Notability gives you multiple options for notetaking, like writing or drawing, typing and audio recordings of a lecture (just make sure to ask permission first). Download Notability for free through the Self Service app on your Digital Flagship iPad. 


Watch the videos below to learn more about what Notability can do.

Create Meaningful Notes 

Let’s take a look at some of Notability’s key features so that you’ll be taking notes like a pro in no time. 

Library

This is the screen you’ll see when you open Notability. It shows you all your notes. Tap on a note you want to view or tap on the new note icon in the upper right-hand corner of the screen to create a new note. Read more about how to organize your notes below.

library screen in notability shows sections of notes organized in a list to the right of the screen

 

Note

The toolbar displays a lot of different icons at the top of a note. Each icon represents a different function in Notability.

Toolbar in notability located at the top of the screen

  • < icon: tap to go back to the library
  • Share icon: tap to share your note
  • “T” icon: tap to type in your note
  • Pencil icon: tap to handwrite or draw your notes. Tap a second time to reveal style options, like weight and color
  • Highlighter icon: tap to highlight your notes. Tap a second time to reveal style options, like weight and color
  • Eraser icon: remove handwriting and highlights
  • Scissors icon: select and move handwriting and highlights
  • Hand icon: tap to navigate through your note without accidentally making changes to it
  • Microphone icon: tap to record audio while you take notes (anchor link to section)
  • Plus icon: tap to add media to your notes (anchor link to section)
  • Utilities icon (looks like a wrench): tap to edit your note’s settings, like the paper background, or check out your note’s details
  • Paper icon: tap view all the pages in your notes and add or remove pages

A note’s title will default to the date and time it was created. Tap on the title text to edit it.

To change the background of your note, tap on the Utilities icon and then tap on paper. You can change the background color of your note, add a rule to your note, or make the background a grid.

Watch this video tutorial for a quick walk-through: 

 

Add Audio with Your Notes 

Record audio while you take notes in Notability. Be sure that you have permission to record audio, which is mandatory according to the Student Conduct policy and State law.

  1. Select a note or create a new note
  2. Tap on the microphone icon on in the toolbar to start recording
  3. Take notes while you record
  4. Tap the microphone icon again to stop recording
  5. When your recording is finished, a caret icon will display to the right of the microphone icon. Tap on it to display the audio’s timeline
  6. Tap the play icon to the left of the audio’s timeline to listen to your notes. Notice that your notes play back in real time with your recording. If you don’t want your notes to play back in real time with your recording, tap on the gear icon in the audio timeline and turn off Note Replay.
  7. To find a specific place in your notes, drag the blue dot on the timeline.
    1. Speed up or slow down your notes by tapping on the 1x button to the left of your audio timeline until you get to your desired speed.
    2. You can also tap directly on the note you took while recording to jump to that part of the recording
  8. Tap the microphone icon again to continue recording.

Watch this video tutorial for a visual guide to adding audio to your notes.

 

Use Two Notes at Once

The Note Switcher is a way to view and edit two notes at the same time.

  1. While already inside a note, swipe from the left side of the screen to view the note switcher
  2. Drag the second note you want to use to one side of the screen and release
  3. Tap on the other note to make it editable. The blue box around a note signifies that it’s selected and editable

 

Present from Notability

Presentation mode allows you to share your screen with or without the Notability editing tools and gives you access to a laser pointer tool. Use presentation mode to share your screen using AirPlay or an HDMI connection.

  1. Connect to a projector or TV using AirPlay, Solstice Wireless Display or with a Lightning Digital AV Adapter.
  2. Once your iPad is connected, a TV icon will show up in the top left part of the screen. Tap on the icon.
  3. Choose Presentation if you want the 2nd display to not show your tool bar and only show what is in the blue box around your screen. You also gain a laser pointer tool in Presentation view.
  4. Choose Screen if you want the 2nd display to your whole display, including the toolbar.
  5. Disconnect from AirPlay or unplug the AV Adapter to disconnect.

A screenshot displaying the presentation option in the upper lefthand corner of Notability.

Erase with Precision

When you erase part of a line in Notability, it erases the whole line by default. However, you can change this setting so that when you erase, you only erase the part of the line you selected with your Apple Pencil.

  1. Tap on the eraser tool
  2. Tap on it a second time to choose which style you want to use
  3. Select Partial erase

 

Search and Convert Text

Notability offers the ability to search all text and handwriting in your notes, but as of 2020 you need to make an In-App purchase to search and convert your handwriting. See the last section for how to convert handwriting without making a purchase.

Search inside of an individual note

  1. Open your note
  2. Tap the page navigator icon at the top right of the screen
  3. Select the magnifying glass icon
  4. Type in what you are searching for inside of your note. Each page where that word appears will populate in the page sorter and temporarily highlight with yellow in your notes

Search through all of your notes

  1. From the Library page, tap on the magnifying glass icon at the top right of the screen
  2. Type in the word or phrase you're searching for inside of your note. All of the notes where that word appears will populate in the main window

Convert Handwriting to Text

  1. After handwriting your notes, select the scissors icon from toolbar at the top of the screen
  2. Circle the handwriting you want to convert to text using your Apple Pencil. When you complete the circle, you will see a dashed line that shows your selection
  3. Tap inside the selection and choose Convert to Text
  4. A window will appear with the converted text. This could take some time depending on how many words need to be converted. Make sure the language that you wrote in is selected in the bottom part of the window. Change it if necessary.
  5. If the conversion isn’t perfect, tap on the converted text and edit it as needed
  6. Tap Convert Selection to finish changing your handwriting to text. You can also copy it to your iPad clipboard to use elsewhere

Convert Handwriting to Text with Scribble

  1. Make sure your iPad is updated to iOS 14 or later
  2. Open a note and tap the "T" text icon 
  3. Select Scribble from the dropdown menu that appears

 

Organize Your Notes 

Organize your notes on the library screen by creating subjects and dividers. A subject is Notability’s name for a folder, and a divider is a tool to hide and display subjects as you need them.

Create a Subject

  1. Tap the plus icon in the upper left-hand corner of the library screen
  2. Tap Create Subject and type a title.
  3. Press enter when you’re done. 

Add a Note to a Subject

  1. Press and hold a note to drag it into the subject. The number next to the subject title shows how many notes are in that subject
  2. Tap on the subject from the library screen when you want to find the note you just moved
  3. Notice that Notability has a subject called All Notes by default, so you can always tap All Notes if you can’t remember which subject your note is stored in

Edit Your Subjects

  1. Tap Edit in the top toolbar on the library screen
  2. Tap the gear icon next to the subject you want to edit
  3. A pop-up window will appear where you can change the subject title, the color of the subject and set a password for the subject for extra privacy

Create a Divider

  1. Tap the plus icon
  2. Tap Create Divider
  3. Type a title and press enter to save the title

Add a Subject to a Divider

  1. Press and hold the subject and drag it directly beneath the divider to move the subject
  2. Tap on the divider to hide the subjects in it and tap it again to reveal the subjects

Watch how it’s done in this video tutorial:

 

Add Media to Your Notes 

Notes aren’t just for handwriting and typing—you can include images, shapes, websites and more to your notes.

  1. Open a note
  2. Tap the plus icon in the upper right-hand corner of the screen to reveal a menu of the types of media you can insert
  3. Tap to choose a media type. You may need to tap again to choose a specific file (like a photo or GIF) if applicable. Once you’ve selected the media you want to include, the menu will automatically close and the media will display in your note
  4. Drag from the corners of the media to resize it and add a caption if you’d like
  5. Press and hold the middle of the media and drag it to move it around
  6. Tap anywhere else on the note to deselect the media
  7. If you want to select your media again, tap on it once using two fingers if the Pencil tool, Highlighter tool, Eraser tool, or scissors tool is selected. If the Text tool is selected, just tap with one finger. Remember: when you’re using the hand tool, you won’t be able to make any edits on the note.

Watch this video tutorial to see how it's done.

 

Don’t forget to back up your files

While you can back up your notes one at a time using the share button on each individual note, it may not be the most efficient use of time. Try automatically backing up all of your Notability notes. Here are two different ways:

Auto-Backup with BuckeyeBox or other Cloud Storage Solutions

This kind of backup is a One-Way Sync. This means if you make edits to a note in Notability, then edits will be made to your backups. However, if you delete a file from Notability, it does not delete the backup of that file. For more information, see Notability’s support article on this topic.

  1. Tap the gear icon from the bottom left part of the Notability home screen.
  2. Select Manage Accounts from the left hand menu.
  3. Tap Log in next to Box (for BuckeyeBox) or whichever service you prefer to use.
  4. To sign in to Box, choose “Use Single Sign On (SSO)”.
  5. Type in your name.#@OSU.edu (not @buckeyemail.osu.edu) and then tap “Authorize”.
  6. Sign in with your Ohio State credentials and authenticate with BuckeyePass.
  7. Once you are signed in, you can select the file location, which file format you want to back up your files to and even which subjects you want to back up. Many choose to back up with PDF so that can have access on any device, even those without Notability files.

iCloud Syncing

This kind of backup is a Two-Way Sync. This is fantastic if you want your notes to sync within Notability across multiple devices using the same AppleID. With iCloud Syncing turned on, if you make edits from Notability, it will then make edits across devices. If you delete a note file, it will also delete on your other devices. For more information, see Notability’s support article on this topic.

  1. Tap the gear icon from the bottom left part of the Notability home screen.
  2. Select iCloud from the left hand menu.
  3. Turn the iCloud switch on.

 


Resources to remember: