Outlook

Use Microsoft Outlook to check your university email

Whether you love it or hate it, quickly accessing your email on a regular basis is important for all students. It’s best to use the Microsoft Outlook app to check your school email and to manage your school calendar.

Signing in

The Microsoft Outlook app will automatically download to your iPad. It’s also available in the Self Service app. If you want to use it on your phone, you can download the app directly from your mobile app store.

 

How to Sign In To the Outlook app

  1. Enter your school email address. As a student you should use your name.#@buckeyemail.osu.edu email address
  2. Select Add Account
  3. Sign in with your Ohio State credentials
  4. Authenticate with BuckeyePass and Duo
  5. When asked if you would like to add another account, choose Maybe Later
  6. Decide if you want to enable notifications or not. If you choose to enable the notifications, you might need to allow notifications for the Outlook within the Settings app

 

Outlook Features

 

Stay Organized with the Calendar

Access the calendar from the calendar icon on the bottom right of the screen. Use the calendar to organize your time: add your classes, work schedule, planned study time, social events and anything else that will help you manage your time.

Tap the plus icon (+) at the top of the screen to add items to your calendar. The more details you can add for each calendar entry, the better.

Tap the square icon at the top of the screen to change the calendar view. Use Week to view your schedule for the whole week and use Day or Agenda to view calendar specifics for each day.

Use Email and Calendar Side-by-Side with Split View

The split view screen in Outlook showing an email on one side and the calendar on the other.

Open the Outlook app side-by-side using Split View. Here's how:

  1. Open the Outlook app on your iPad
  2. Slide your finger up from the bottom of the screen to reveal the dock
  3. Tap and hold the Outlook icon in the dock and drag it to one side of the iPad’s screen to enter Split View
  4. Drag the vertical bar in the middle of the screen to adjust the size of the apps

 

Use the Focused and Other tabs

Outlook sorts your emails into two different sections by default: Focused and Other. Focused is where most of your emails will go and Other is where non-personal emails such as newsletters and promotions end up. This feature is designed to sort most of your emails to Focused and keep the rest of them in Other until you’re ready to read them. If you don’t like that feature, you can turn it off. Here's how:

  1. Open Outlook on your iPad
  2. Tap on your initials or avatar at the top left of the screen
  3. Tap on the gear icon at the bottom left of the screen to open Settings
  4. Turn off Focused Inbox in the Mail section (you might have to scroll)

 

Do Not Disturb

Outlook has its own Do Not Disturb function that allows you to turn off email notifications at specific times. Here is how to turn it on:

  1. Open Microsoft Outlook.
  2. Tap on your initials or avatar at the top left of the screen
  3. Tap the bell icon at the top right of the menu
  4. Choose from one the three Do Not Disturb timed options: Until I turn off, For 1 hour or Until Tomorrow OR
  5. Schedule Do Not Disturb by turning on one or all of the three options: During Work Hours, During Evenings or During Weekends
  6. Tap the caret under what the schedule selection to further customize the times and days of the week you want Outlook to use Do Not Disturb

A screenshot of the do not disturb options in Outlook.

Snooze your Emails

Snoozing an email is a way to remind you of an email at a later time. The snoozed email is removed from your inbox and placed in a folder until the time you choose. When the time comes, the email returns to your inbox. Hopefully, it gets your attention about the email when you're ready to respond. Here's how to use Snooze:

  1. Tap on an email you want to Snooze
  2. Tap the ellipsis icon (…) near the top right corner of the email screen
  3. Tap Snooze. The first time you Snooze an email you will need to either select a folder for your snoozed emails or let Outlook create a Snoozed folder for you
  4. Choose a time for the email to return to your inbox

The Snooze options available in Outlook.

 

Quickly Organize Your Emails with Swiping

Often times, a barrier to checking email is the number of emails that end up in your inbox. Swiping in Outlook is one way to efficiently organize your inbox. Swipe to the left or right to delete, archive, flag/unflag, move to a folder or snooze email. Swipe settings are customizable. Here’s how to customize swipe settings in Outlook:

  1. Tap on your initials or avatar at the top left of the screen
  2. Tap the gear icon at the bottom left of the screen to open Settings
  3. Tap Swipe Options in the Mail section (you might need to scroll)
  4. Choose the two actions you would like to use when you swipe left or right. Select the caret to the right and then choose the action for that direction

The instructions for swipe actions in Outlook.

 

Access Your Calendar Without the Outlook App

Subscribe to your Outlook Calendar so that you can view your calendar in another app. You won’t be able to edit or add events to your calendar, but you will be able to quickly view your calendar in the app of your choice on iPad and your phone. Follow these instructions to subscribe to your Outlook calendar within the Calendar app on your iPad:

  1. Go to outlook.office.com with an internet browser such as Safari
  2. Type in your email (name.#@Buckeyemail.osu.edu) and then tap Next
  3. Sign in with your Ohio State credentials
  4. Authenticate with Duo
  5. Tap the gear icon at the top right part of the screen.
  6. In the search box, type “Publish”
  7. Select Publish a Calendar from the search results
  8. Under Publish a Calendar, use the drop-down menus to select Calendar and Can view titles and locations. Tap Publish
  9. Copy the entire URL
  10. Go to the Notes App and paste the link into a note
  11. Tap the link and then subscribe

Find more in-depth instructions about how to subscribe to a calendar on any device in the OCIO Knowledge Base.


Resources to remember: